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Separate
Accounting Document for Purchase Account Postings
In this step, you define for each valuation
area whether the system should create two separate FI documents for stock and
purchase account postings or for invoice and purchase account postings (in
Logistics Invoice Verification only).
- Goods receipt
The first document contains the postings to the GR/IR clearing account and the
purchase account. For delivery costs, it also contains the postings to the
freight clearing account and freight purchasing account. The second document
contains the postings to the purchase offsetting account and the stock or
price difference account.
- Invoice receipt
The first document contains the postings to the vendor account, the GR/IR
clearing account and the purchase account. For delivery costs, it also
contains the postings to the freight clearing and freight purchase
account.
Requirements
Note: You can only use two
documents if the purchase account is posted at the receipt value, otherwise
the difference between the GR/IR clearing account and the purchase account
would result in a balance not equal to zero.
Standard
Settings
In the SAP Standard configuration, only one
accounting document is created.
Activities
1. Activate the
separate accounting document in the required valuation areas.
2. Define a new
document type for the second accounting document. The document type must be
different from the document type for goods receipts (GR, WN) and invoice
receipts (IR). Assign a number range to the document.
3. Check the
number assignment for the number range.
4. Assign the
new document type to Inventory Management transactions.
This includes all transactions that generate goods movements with reference to
purchase orders, that is, MB01, MB04, MB0A and Purchasing transactions
(beginning in ME* and ML*). You must also assign the new document type for
automatic movements (for example, movements from Kanban and Quality
Management).
5. Assign the
new document type to Logistics Invoice Verification transactions.