Personnel Time Management (PT)
Integrating Time Management in Your Enterprise’s Organizational
Time Structures
Work Schedule (PT-WS)
Work Schedule Elements
Personnel Subarea Groupings
Personnel Subarea Grouping for Daily Work Schedules
Personnel Subarea Grouping for Work Schedules
Employee Subgroup Grouping for Work Schedules
Daily work schedule
Break Schedules
Period Work Schedules
Work Schedule Rule
Personal work schedules
Importance of Work Schedules in SAP Time Management
Displaying Overviews of Work Schedules
Maintaining Work Schedules
Displaying Work Schedules
Navigating Between Levels in the Work Schedule
Displaying Personal Work Schedules
Public Holiday Calendars
Creating Public Holiday Calendars
Assigning Holidays to Public Holiday Calendars
Deleting Holidays from Public Holiday Calendars
Changing Public Holiday Calendars
Deleting Public Holiday Calendars
Displaying Public Holiday Calendars
Shift Planning (PT-SP)
Default Values for Shift Planning
Profile
Shift Plan in Color Design
Current Settings
Shift Groups
Shift Abbreviations
Requirements Types
General Color and Character Formatting
Requirements
Working with Requirements
Editing Requirements
Choosing Requirements Types
Creating or Maintaining Requirements Records
Copying Requirements Records
Deleting Requirements Records
Extended Requirements Record / Requirements Record Detail
Creating Extended Requirements Records
Creating Partial Requirements Using Grids
Blank Requirements Records
Creating Blank Requirements Records
Specifying Qualifications
Displaying Requirements
Displaying Requirements
Planning Shifts
Views in Shift Plans
Overview
Assignment View
Day View
Employee Preferences
Specifying Employee Preferences
Information Columns
Defining Information Columns
Editing Shift Plans
Starting a Shift Plan
Selecting an Entry Profile
Selecting Employees According to Organizational Structures
Filtering Employees According to Jobs
Changing Shift Plans
Changing and Assigning a Shift Plan Directly in the Calendar
Saving Shift Plans
Printing Shift Plans
Target Plans
Unlocking and Locking Master Data
Shifts
Shift Details
Assigning Cost Centers to Partial-Day Attendances
Shifts as Special Substitution Types
Individual Documentation on Shifts
Copying/Swapping Employee Shifts
Displaying Additional Employee Data
Assigning Shifts
Automatic Proposal Determination
Setting Priorities for Selection Criteria in Shift Plans
Assignment Strategy
Automatic Assignment for Shift Changes
Determining Automatic Assignment Proposals
Prioritizing Proposal Determination
Assignment Assistant
Calling Up the Assignment Assistant
Requirements Matchup
Switching Requirements Matchup On/Off
Creating an Assignment
Displaying or Deleting an Assignment
Temporary Assignment of Employees
Shared Availability
Temporarily Assigning Employees
Availabilities in Shift Plans
Completing Target Plans
Undoing Completed Target Plans
Reporting
Time Statements
Personal Shift Plans
Displaying Personal Shift Plans
Attendance List
Temporary Assignment List
Displaying Temporary Assignment Lists
Actual Plans
Time Data Recording and Administration
Time Management Infotypes
Planned Working Time (Infotype 0007)
Maintaining Planned Working Time for Full-Time Employees
Maintaining Planned Working Time for Part-Time Employees
Time Recording Information Infotype (0050)
Maintaining Time Recording Information
Maternity Protection Infotype (0080)
Maintain Maternity Protection And Parental Leave Data
Military Service Infotype (0081)
Maintain Military Service Data
Absences (Infotype 2001)
Maintain Partial-Day Absences
Maintain General Absences
Maintaining Absences with Quota Deduction
Maintain Incapacity to Work in the Absences Infotype (2001)
Absences: Features for Germany
Absences: Features for France
Absences: Features for the Netherlands
Absences: Features for Austria
Attendances Infotype (2002)
Maintain General Attendances
Maintaining Attendances with Quota Deduction
Substitutions Infotype (2003): Changes to Planned Working Time
Maintain Substitutions Based on Daily Work Schedules
Maintain Substitutions Based on Work Schedule Rules
Maintain Substitutions Based on Work Schedules
Maintain Substitutions Based on Individual Daily Work Schedules
Maintain Substitutions Based on Positions
Determine Individual Break Times
Availability Infotype (2004)
Maintain Availabilities Based on Fixed Times
Maintain Availability Based on Daily Work Schedules
Maintain Availability Records Based on Work Schedule Rules
Overtime Infotype (2005)
Maintain Overtime
Absence Quotas Infotype (2006)
Maintaining Absence Quotas
Time Quota Compensation Infotype (0416)
Attendance Quotas Infotype (2007)
Maintaining Attendance Quotas
Employee Remuneration Info Infotype (2010)
Maintain Employee Remuneration Information
Time Events Infotype (2011)
Maintaining Time Events
Time Transfer Specifications Infotype (2012)
Maintaining Time Transfer Specifications
Quota Corrections Infotype (2013)
Leave Administration (Old Methods)
Leave Entitlement Infotype (0005)
Maintaining Leave Entitlement
Leave Compensation Infotype (0083)
Maintaining Leave Compensation Data
Entering a Different Payment for Time Infotype Records
Time Constraints in Time Management
Collision Checks in Time Management
The Concept of Collision Checks
Definition of Collision Checks
Processing Time Data
Processing Time Data Using the Time Manager’s Workplace
Working with the Object Manager
Object Manager
Finding/Selecting Objects
Using Search Functions
Using Search Variants
Configuring Columns
Maintaining Time Data Using the Time Data Menu
Displaying Time Data Using The Time Data Menu
Maintaining Time Data Using a Calendar
Maintaining Time Data Using An Annual Calendar
Maintaining Time Data Using An Annual Calendar
Using The Attendances/Absences Function
Example: Recording An Employee’s Illness Using An Annual Calenda
Maintaining Time Data Using the Monthly Calendar
Maintaining Time Data Using The Monthly Calendar
Example: Changing an Employee’s Daily Work Schedule Using the M
Maintaining Time Data Using the Weekly Calendar
Displaying Time Data Using A Calendar
Displaying Time Data Using The Monthly Calendar
Displaying Time Data Using The Annual Calendar
The Weekly Calendar Screen
Maintaining the Weekly Calendar Screen
Creating Your Own Weekly Calendar Screen
Maintaining An Employee’s Attendances and Absences Using The Wee
Maintaining Additional Data For An Employee Using The Weekly Cal
Maintaining Time Data Using List Entry
Creating Time Data Using List Entry
Entering Several Absences at the Same Time for an Employee Using
Changing Time Data Using List Entry
Locking/Unlocking Time Data Using List Entry
Accessing Complete Infotype Records From The List Entry Screen
System Messages During List Entry And Fast Entry
Fast Entry of Time Data for Several Employees At The Same Time
Selecting Personnel Numbers for Fast Entry of Time Data
Manually Preselecting Personnel Numbers for Fast Entry Of Time D
Directly Entering Personnel Numbers For Fast Entry of Time Data
Creating a List of Personnel Numbers Using a Report for Fast Ent
Example: Creating a List of Personnel Numbers Using a Report for
Processing Time Recording Data Using Fast Entry
Maintaining Time Data For Several Employees Using Fast Entry
Creating Time Data For Several Employees Using Fast Entry
Creating Time Data For Several Employees At The Same Time Using
Locking/Unlocking Time Data For Several Employees Using Fast Ent
Creating a Batch Input Session to Process Fast Entry of Time Dat
Absences/Attendances
Quotas
Absence Quotas Infotype (2006)
Attendance Quotas Infotype (2007)
Quota Overview: Checking, Valuating, and Correcting Quotas
Obtaining Information on an Employee’s Attendance or Absence Quo
Obtain Information on an Employee’s Accrual Entitlements
Correct Absence Quotas
Correcting Attendance and Absence Quota Deduction
Automatic Accrual of Absence Quotas
Methods of Absence Quota Accrual
Calculation of Absence Entitlements
Reduction of Accrual Entitlements
Rounding of Accrual or Absence Entitlements
Projecting Accrual Entitlement for a Future Period
Deducting Absence Quotas
Deducting Absences from Absence Quotas
Compensating Time Quotas
Methods for Compensating Time Quotas
Remunerating Time Quota Compensation
Time Quota Compensation Infotype (0416)
Maintain Automatic Compensation
Maintain Compensation Using Defaults
Maintain Manual Compensation
Compensate the Entire Remainder
Displaying Absence Quota Information (Report RPTQTA10)
Personnel Time Events (HR PDC)
Communication Between External Systems and Time Management
Specifying Communications Parameters
Subsystem Connection
Processing Personnel Time Events
Downloading HR Mini-Master Records
Downloading Time Event Type Groupings
Downloading Attendance/Absence Reasons
Downloading Employee Balances
Uploading and Posting Personnel Time Events
Different Payment
Downloading Objects
Cost Assignment
Downloading Account Assignment Objects
Processing Employee Expenditures
Downloading Employee Expenditures
Downloading HR Mini-Master Records
Downloading Time Event Type Groupings
Uploading and Posting Employee Expenditures
Connecting Time Recording Systems Using Sequential Files
Plant Data Collection (PDC)
Subsystem Connection
Processing Work Time Events
Pair Formation and Time Ticket Generation
Example: Pair Formation and Generating Time Tickets
Processing Time Tickets in Time Evaluation
Posting Time Tickets to Incentive Wages
Example: Performing an Update in Incentive Wages
Processing Durations
Posting Confirmations as Attendances
Using Background Jobs to Post Confirmations as Time Tickets
Posting Confirmations Online as Time Tickets
Retrieving confirmations and creating time tickets
Time Evaluation
Time Evaluation Without Clock Times
Time Evaluation With Clock Times
Evaluating Time Data
General Prerequisites for Working with Time Evaluation
Customizing Time Evaluation
Pair Formation
Processing Structure of Pair Formation
Previous Day Assignment in Pair Formation
Dynamic Daily Work Schedule Assignment in Pair Formation
Determining Status and Pair Type During Pair Formation
Delimiting Time Pairs in Time Evaluation
Time Evaluation Using RPTIME00
Time Evaluation: Input
Time Evaluation: Output
Processing Structure of Time Evaluation
Basic Concepts and Structure of Schema Processing
Distribution of Tasks Between Report RPTIME00 and Schema Process
Evaluation Period and Recalculation Recognition
The Time Evaluation and Payroll Periods
Recalculation Recognition - Determining the First Date to be Eva
Setting the Earliest Recalculation Date for the Time Evaluation
Determining the Last Day to be Evaluated
Selecting Personnel Numbers for Time Evaluation
RPTIME00 Parameters
Running the Time Evaluation Report (RPTIME00)
RPTIME00: Log of Processing Steps
Time Data Processing in Time Evaluation
Processing Using Internal Tables
Data Flow in Schema Processing
Schemas and Functions in Time Evaluation
Stages of Schema Processing
Personnel Calculation Rules and Operations in Time Evaluation
Operations VARST, HRS, and ADDDB
Operations VARST, HRS and ADDDB Illustrated By Means of a Sample
Using Function CHECK to Select Employees
Using Functions and Operations to Edit Work Tables
Day Processing of Time Data in Time Evaluation
Providing Time Data
Error Checks in Time Evaluation
Determining Planned Time and Overtime
Classifying Times
Processing Breaks in Time Evaluation
Calculating Overtime in Time Evaluation
Time Wage Type Selection
Time Wage Type Selection in Time Evaluation
Balance Formation in Time Evaluation
Quota Maintenance in Time Evaluation
Outputting Messages
Grouping Messages
Generation of Messages in Day Processing
Time Evaluation Schemas
Criteria for Selecting a Schema
Schema TM00: Time Evaluation Using Time Events
Schema TM01: Time Evaluation for Deviations from the Work Schedu
Schema TM04: Time Evaluation Without Clock Times
Schema TC00: Wage Type Generation (International)
Processing External Services
Integration with Payroll
Day Processing of Time Data in Payroll
Sequence of Day Processing/Wage Type Selection
Integration Between Time Evaluation and Payroll
Supplying a Third-Party Payroll System
Time Statement Form
The Time Statement (Report RPTEDT00)
Create a Time Statement
Setting the Earliest Recalculation Date for the Time Statement F
The Form Editor (PT-EV-FO)
Sub-Objects of the Time Management Form Editor
Creating a Time Management Form
Copying a Time Management Form
Editing the Time Statement Form
Notes on Editing the Time Statement Form
Overview: Groups for Displaying Information
Adding New Groups to the Form
Displaying Day Data in the Time Management Form
Prioritizing Displayed Information
Rules for the Form Layout
Inserting Single Fields and Descriptions
Specifying Conditions in the Time Management Form
Displaying Totals for Time Balances and Wage Types
Converting Display Data
Converting Texts
Create Language Versions of the Time Management Form
Message Processing in the Time Manager’s Workplace
Time Management Pool
Error Messages in the Time Management Pool
Selecting Employees in the Pool
Error Handling
Run Error Handling
Correcting Errors Using the Error Handling Function
Time Leveling (Report RPTCMP00)
Using the Time Leveling Function
Checking an Employee’s Time Documents
Checking Employees’ Attendances
Create a Time Statement
Print an Overview of Time Balances
Checking Time Accounts
Printing Cumulated Time Evaluation Results
Appendix
Personnel Calculation Rules in Time Evaluation: Overview
Views and Tables in Time Evaluation: Overview
Internal Tables in Time Evaluation
The Internal Table TIP
The Internal Table TOP
The Internal Table TZP
The Internal Table TES
The Internal Table ZML
The Internal Table DZL
Clusters
Cluster B1
Cluster B2
Tables in Cluster B2
Incentive Wages
Incentive Wages: Processes
Transferring Data from SAP Logistics
Plant Data Collection (PDC)
Subsystem Connection
Processing Work Time Events
Pair Formation and Time Ticket Generation
Example: Pair Formation and Generating Time Tickets
Processing Time Tickets in Time Evaluation
Posting Time Tickets to Incentive Wages
Example: Performing an Update in Incentive Wages
Processing Durations
Posting Confirmations as Attendances
Using Background Jobs to Post Confirmations as Time Tickets
Posting Confirmations Online as Time Tickets
Retrieving confirmations and creating time tickets
Time Tickets
Prerequisites from Personnel Administration
Maintaining Time Tickets in Full Screens
Recording Time Tickets
Selecting Time Tickets
Changing Time Tickets
Copying Time Tickets
Locking and Unlocking Time Tickets
Deleting Time Tickets
Maintaining Time Tickets in List Screens
Individual Incentive Wages
Processing Premium Time Tickets
Processing Time-Based Time Tickets
Group Incentive Wages
Maintaining Group Data
Creating Groups
Displaying Employees in Groups
Copying Groups
Adding Employees to Existing Groups
Deleting Employees from Existing Groups
Processing Quantity Time Tickets
Processing Person Time Tickets
Processing Foremen Time Tickets
Formatting Incentive Wages Data
Specifying Premium Formulas for Periods
Summarizations By Cumulations
Displaying Cumulations
Summarizations By Result Types
Displaying Result Types
Formatting Results Using Parameters
Maintaining Parameters
Defining Step Functions
Incentive Wages: Overview
Incentive Wages Accounting: Processes
Monthly Wage Calculation for Incentive Wages
Calculating the Earnings Factor for Incentive Wages
Earnings Factor: Example
Incentive Wages Accounting: Hourly Wage Earners
Incentive Wage Accounting: Tools
Incentive Wages Accounting: Personnel Calculation Schemas
Personnel Calculation Rules DIW0 and XIW0
Functions PW1 and PW2
Incentive Wages Accounting: Personnel Calculation Rules
Special Operations
Wage Types
Wage Types from Basic Pay
Wage Types on Time Tickets
Wage Types as Accounting Results
Transferring Data to Financial Accounting and Controlling
Integrating Time Management with Other Components (PT-IN)
Cross-Application Time Sheet (CA-TS)
Activity Allocation
Recording Activity Assignments and Transferring Data to R/3 Cont
Recording Activity Allocations
Data Flow for Activity Allocation
Cost Assignment
Cost Assignment without Activity Types
Recording Cost Assignments without Activity Types
Cost Assignment with Activity Types
Recording Cost Assignments with Activity Types
Recording Cost Assignments
Data Flow for Cost Assignment
External Services
Maintaining Absences for External Services
Prerequisites for Recording External Services in Time Management
Data Flow for Integration of External Services
Time Evaluation for External Services
Retrieving External Services Data from R/3 Human Resources to be
Connection with External Time Recording Systems
Processing Personnel Time Events
Process Flow for the Business Process: Processing Personnel Time
Download HR Mini-Master Records
Downloading Time Event Type Groupings
Downloading Employee Balances
Downloading Absence/Attendance Reasons
Downloading Objects
Downloading Permitted Cost Centers
Downloading Permitted Internal Orders
Downloading Permitted Projects
Uploading Personnel Time Events
Processing Employee Expenditures
Process Flow for the Business Process: Processing Employee Expen
Download HR Mini-Master Records
Downloading Time Event Type Groupings
Downloading Permitted Employee Expenditures
Upload Employee Expenditures
Connection to External Time Management Systems
Providing SAP Time Management with External Time Data
Process Flow for Providing R/3 Time Management with External Tim
Checking Time Data
Checking Data into the Human Resources (HR) System
Providing SAP Time Management with External Time Wage Types
Process Flow for Providing R/3 Time Management with External Tim
Checking External Wage Types
Transferring External Wage Types to the HR System
Supplying R/3 Time Management with Operative Planned Working Tim
Transfer of Operative Planned Working Time to the HR System
Information System (PT)
Time Management Reports
Work Schedule
Personal Work Schedules (Report RPTPSH10)
Daily Work Schedules (Report RPTDSH20)
Attendance
Attendance/Absence Data: Overview (Report RPTABS20)
Attendance/Absence Data: Calendar View (Report RPTABS50)
Attendance/Absence Data: Multiple Employee View (Report RPTABS60
Attendance Check (Report RPTEAB00)
Attendances/Absences Overview Graphic (Report RPTLEA40)
Absence
Attendance/Absence Data: Overview (Report RPTABS20)
Attendance/Absence Data: Calendar View (Report RPTABS50)
Attendance/Absence Data: Multiple Employee View (Report RPTABS60
Attendances/Absences Overview Graphic (Report RPTLEA40)
Time Accounts
Time Leveling (Report RPTCMP00)
The Time Statement (Report RPTEDT00)
Cumulated Time Results – Time Balances and Time Wage Types (Repo
Time Accounts (Report RPTDOW00)
Displaying Absence Quota Information (Report RPTQTA10)
Displaying Time Evaluation Messages (Report RPTERL00)
Reports Using SAP Query
Time Management InfoSets
Time Management Standard Queries
Simulated Infotype
Personal Work Schedule (Simulated Infotype 2500)
Employee Time and Labor (Simulated Infotype 2501)
Quota Statuses (Simulated Infotype 2502)
Time Manager's Workplace
Time Manager’s Workplace Within Time Management
Example: Processing Time Entries
Screen Areas of the Time Manager’s Workplace
Calendar Screen Area
Employee List Screen Area
Maintaining Your Own Employee Lists
Creating Your Own Employee Lists
Change Your Own Employee Lists
Delete Your Own Employee Lists
Insert Employees Temporarily in List
Refresh Employee List
Select Several Employees at One Time
Employee Data Screen Area
Time Data Screen Area
Views for Entering Time Data
Multi-Day View
Multi-Person View
One-Day View
Annual Calendar
Monthly Calendar
Weekly Calendar
One-Day Calendar
Details Screen Area
System Messages Screen Area
Time Data Maintenance
IDs for Time Data
Layout of a Day’s Information
Processing Several-Day Time Entries
Processing of Time Entries
Processing Time Data in List-Oriented Views
Processing Several-Day Time Entries in List-Oriented Views
Copying and Adding Time Data in a List-Oriented View
Processing Time Data in Calendar Views
Processing Several-Day Time Entries in Calendar Views
Message Processing
Example: Message Processing
Message View and Employee View for Message Processing
Message Functional Areas
Processing Methods
Individual Functions in Message Processing
Authorizations in the Time Manager’s Workplace
Tools
Self-Service Applications
Process Leave Request (PA-TIM-REC)
Using & Linking to Functions (PA-TIM-REC)
Preparation and Customizing (PA-TIM-REC)
Relate System User Name to Personnel Number
Set Up The Organizational Plan
Cancel Leave Request (PA_TIM_REC)
Using & Linking to Functions (PA-TIM-REC)
Preparation and Customizing (PA-TIM-REC)
Relate System User Name to Personnel Number
Set Up The Organizational Plan
SAP Time Management in the Internet/Intranet
Work Schedule
Displaying a Work Schedule
Leave Information
Displaying Leave Information
Time Statement
Displaying a Time Statement
Internet Leave Request
Leave Request
Create a Leave Request
Approve a Leave Request
Cancelling a Leave Request
Leave Requests: Overview
Approve the Cancellation of a Leave Request
Internet Time Sheet
Cross-Application Time Sheet (CA-TS)Internet Time Sheet