Service Entry and Acceptance for Purchase Orders 

Use

After the ordered work has been partially or wholly completed, you can enter the services performed in the system.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the Purchasing node, choose Purchase Order ® Follow-On Functions ® Service Entry Sheet ® Maintain.

    Transaction Code

    ML81N

  2. Choose Other purch. order.
  3. In the Select Purchase Order/Entry Sheet dialog box, enter the following data:
    4.

    Field

    Data

    Purchase order

    Your PO number

  4. Choose .
  5. Choose .
  6. In the header area, enter the following data:
    7.

    Field

    Data

    Short text

    Any

  7. Choose Service selection.

    8. In the Service Selection dialog box, the indicator From purchase order should be set, and your purchase order number should appear in the input field for the purchase order. If this is not the case, set the indicator and enter your purchase order number.

  8. Choose .
  9. Choose .
  10. Choose Services.

    11. You can now input quantities into the service lines. At this point you could also change the quantity, delete the service line completely, or add new service lines. You can also choose Service selection again. In the following description we assume that all service lines have been selected with the default quantities.

  11. Choose .

    12. The system confirms the transaction and displays the number of the generated service entry sheet. Note this number.

    You have now entered the services performed. However, before the vendor can send an invoice, you need to accept the service. The service entry sheet you have just created is entered in the line item and has the status No acceptance.

  12. Choose .
  13. Choose Entry sheet ® Set status ® Acceptance.

    14. The entry sheet status changes to Will be accepted .

  14. Choose .

    15. The system displays a confirmation and the number of the acceptance document. The status changes again, to Accepted.

  15. Choose until the overview tree appears.