Travel Management (FI-TV)
The Overall Process of Travel Management
Calling Travel Management
Roles in Travel Management
Travel Manager: Cross-Process Entry
The Initial Screen
Personal Settings
Overview List of Trips
The Infocenter
Data Integration
Travel Request
Creating a Travel Request
Sending a Travel Request
Approving a Travel Request
Travel Request: Status
Travel Planning (FI-TV-PL)
Technical Prerequisites for Travel Planning
Connection to AMADEUS
Amadeus Gateway
SAP Gateway
Travel Planning Master Data
Editing HR Master Records
Travel Profile (Infotype 470)
Displaying the Travel Profile
Flight Preferences (Infotype 0471)
Hotel Preferences (Infotype 0472)
Car Rental Preferences (Infotype 0473)
Train Preferences (Infotype 0474)
Customer Programs (Infotype 0475)
Travel Privileges (Infotype 017)
Travel Planning Entry Scenarios
Process Scenario: Planning and Booking a Trip (Graphic)
The Planning Manager
Travel Plan
Creating a Travel Plan: Planning Manager
Copying a Travel Plan: Planning Manager
Canceling a Travel Plan: Planning Manager
Deleting a Travel Plan: Planning Manager
Flight
Determining Available Flight Connections
Information: Flight Availability
Determining the Flight Price
Querying Best-Price Flight Connections
Selecting a Seat
Changing a Seat
Canceling a Seat
Hotel
Selecting a Hotel Room
Consideration of the Enterprise-Specific Hotel Catalog
Car Rental
Selecting a Car Rental
German Railroad
Querying and Booking Train Connections
Major Customer Ticket
Rail Card
Displaying the Total Price of a Trip
Booking Travel Services
Requesting Airline Tickets
Canceling/Deleting Travel Services (Planning Manager)
Booking with Trip Template (QuickPlan)
Travel Manager: Booking Travel Services
Travel Plan
Creating a Travel Plan: Travel Manager
Selecting and Booking Available Flights (Travel Manager)
Selecting and Booking Best-Price Flight Connections (Travel Mana
Selecting and Booking Hotel Rooms (Travel Manager)
Consideration of the Enterprise-Specific Hotel Catalog
Selecting and Booking Car Rentals (Travel Manager)
Canceling/Deleting a Travel Service (Travel Manager)
Displaying the Total Price of a Trip (Travel Manager)
Synchronization between SAP Travel Planning and Connected Reserv
Import and Processing
Importing AIRs (TP10)
Processing AIRs and Updating Travel Plans (TP12)
Displaying Success of AIR Processing
Approval Process in Travel Planning
Approval via Entry Transactions
Approval Status of a Travel Plan
Travel Planning Information System
Customizing
Airfare Rates and Discounts
Processing Routings
Creating Routings
Deleting Routings
Authorization Checks in Travel Planning
Travel Expenses
Travel Expenses
The Travel Expenses Process
Choose Travel Expenses
Employee Trip
Create Employee Trip
Change Employee Trip
Display Employee Trip
Copy Employee Trip
Print Employee Trip
Employee Trip Deletion
Employee Trip Cancelation
Display Employee Trip Corrections
Simulation of Employee Trip Settlement
Employee Trip Approval
Employee Trip Settlement
Trip Status
Trip Status Directory
Trip Status Assignment
History
Display History
Trip Schema
Change Trip Schema
Trip Entry Scenario
Trip Entry Scenarios (Overview)
Trip Entry Scenarios (Navigation Process)
Trip Facts
Trip Destinations
Trip Advances
Travel Expense Specifications
Travel Expense Deduction Specifications
Editing HR Master Data
Create HR Master Data for Travel Management
Change HR Master Data for Travel Management
Displaying HR Master Data for Travel Management
Editing Vendor Master Records
Edit Vendor Master Records
Trip Fact Entry (Travel Expenses)
Entry Scenario Travel Expense Manager
Choose Travel Expense Manager
Create Trip (Travel Expense Manager)
Change Trip (Travel Expense Manager)
Display Trip (Travel Expense Manager)
Copy Trips (Travel Expense Manager)
Copy Trips between Different Personnel Numbers (Travel Expense M
Print Trip
Display Corrections
Simulate Travel Expenses (Travel Expense Manager)
Approve Trip
Settle Trip
Entry Scenario: Travel Manager: Travel Expenses
Choose Travel Manager
Create a Travel Expense Report (Travel Manager)
Approve a Travel Expense Report (Travel Manager)
Entry Scenario: Travel Calendar
Choose Travel Calendar
Create a One-Day Domestic Trip
Create a Several-Day Domestic Trip
Move a Domestic Trip
Move a One-Day Trip
Extend a One-Day Trip to Several Days
Shorten a Several-Day Trip
Shorten a Several-Day Trip to One Day
Extend a Several-Day Trip
Entry Scenario: Weekly Report
Choose Weekly Report
Create Weekly Report
Change Weekly Report
Display Weekly Report
Print Weekly Report
Display Corrections
Simulate Travel Expenses (Travel Manager)
Approve Weekly Report
Settle Weekly Report
Additional Weekly Report Functions
Entry Scenario: Trip Advances
Create Cash Advance
Add Cash Advance
Entry Scenario: Enter Travel Expenses (Expert)
Entry Function: Receipts
Entry Function: Additional Trip Information
Enter Individual Receipts
Copy Individual Receipts
Delete Individual Receipts
Travel Manager: Data Area "Expense Receipts"
Entry Function: Deductions
Record Deductions
Entry Function: Miles/Kms Distribution
Enter Miles/Kilometers Distribution (Travel Manager/Travel Expen
Enter Miles/Kms Distribution (Travel Calendar)
Entry Function: Stopovers
Enter Stopovers
Entry Function: Advances
Enter Deductions
Entry Scenarios for Advance Entry
Advance via Cash Office (Manual Posting)
Advance via Cash Office (Advance Data Entry)
Advance via Financial Accounting
Advance via Data Medium Exchange
Advance via Cash Office (Travel Expenses via DME)
Entry Function Cost Assignment
Travel Expenses Assignment Guideline
Costs Assignment Specification for Entire Trip
Specify Costs Assignment for Trip (Travel Expense Manager / Trav
Specify Costs Assignment for Trip (Travel Calendar/Weekly Report
Costs Assignment Specification per Additional Destination
Specify Costs Assignment for Destination (Travel Expense Manager
Specify Costs Assignment for Destination (Travel Calendar)
Costs Assignment Specification per Receipt
Specify Costs Assignment for Receipt (Travel Expense Manager)
Specify Costs Assignment for Receipt (Travel Manager)
Specify Costs Assignment for Receipt (Travel Calendar)
Specify Costs Assignment for Receipt (Weekly Report)
Costs Assignment Specification for Miles/Kilometers
Cost Assignment Specify Miles/Kms (Trav.Exp.Man./Trav.Manager)
Specify Costs Assignment for Miles/Kms (Travel Calendar)
Specify Costs Assignment for Miles/Kms (Weekly Report)
Entry Function: Domestic Input Tax
Entry Function: Entry in EURO
Entry Function: Entry in Country Currency
Entry Function: Additional Trip Information
Entry Function: User Data
Approval of Trips
Approval via SAP Business Workflow
Approval program
Approve Travel Expense Reports
Documents Incomplete
Display Corrected Travel Expense Report
Simulate Travel Expense Report
Display Travel Expense Report
Change Trips (Approval Program)
Cancel Trips (Approval Program)
How is the approval program used?
Settling Trips
Settle Trips Online
Settle Trips in the Background
Forms for Travel Expenses Statements
Print Standard Form
Print Summarized Form 1
Print Summarized Form 2
Travel Expenses Information System
Transfer to Accounting
Posting Run
Trip Transfer Document
Posting Run Management
Posting Run Creation
Create Posting Run
Specify Structure of Posting Documents
Posting Run Check
Check Posting Run
Posting the Posting Run
Post Posting Run
Posting Run Rejection
Reject Posting Run
Delete Posting Run
Display Posting Runs
Display Posting Run History
Trip Transfer Documents Display
Display Trip Transfer Documents
Display Line Item Details
Display Line Item Origin
Display Document Numbers Created in Accounting
Canceling a Trip That Has Been Posted
Transfer to Data Medium Exchange (DME)
Execute Country-Specific Preliminary DME Programs
Create Country-Specific Payment Programs (DME)
Save Data Medium Exchange on Disk
Pay Travel Expenses by Check
Notes on the Preliminary DME Program
Transfer to HR Payroll
Posting via a Clearing Account
Database Administration in Travel Expenses
Travel Expenses Information System
Create Trip Statistics
Reporting Travel Expenses by Periods
Report Travel Expenses by Periods
Income-Related Expenses
Printing Statements for Income-Related Expenses
Input Tax Recovery Claims
Create Input Tax Recovery Claims
Reporting Trip Duration
Reporting Trip Duration
Credit Card Clearing
Processing Credit Card Transactions
Overview of Functions
Transfer Credit Card Transactions
Credit Card Clearing Data Record
Importing Credit Card Transactions
Transfer Credit Card Transactions
Automatic Assignment of Credit Card Transactions
Automatic Processing of Credit Card Transactions
Manual Assignment of Credit Card Transactions
Assign Credit Card Transactions to Trips Manually
Reverse Assignment of Credit Card Transactions
Delete Credit Card Documents from a Trip
Delete Credit Card Transactions from Database
Delete Credit Card Transactions from Database
Display Credit Card Data
Display Credit Card Settlement Runs
Statistics Manager
Create Statistics Data
Data Archiving
Database Reporting in Travel Expenses
Data Structures in Travel Expenses
Display Overview of Trips
Display Details of a Trip
The Payroll Periods in Cluster TE
Resetting Trip Status (Recalculation Program)
Execute the Recalculation Program
Reorganization of Shortcut T
Reorganize T Short Cut
Current Settings
Country and Industry Versions of Travel Expense Accounting
Germany
Country Version for Germany (Private Enterprise)
Industry Business Solution for German Public Sector
General Trip Data for German Public Sector
Settlement of Meals Per Diem and International Meals Per Diem
Reimbursement of Accommodations Costs Without Statements
Reimbursement of Accommodations Costs With Statement
Reduction of Meals and Accommodations Per Diems
Miles/Kilometers and Passenger Bonus for Business Trips
Use of Private Vehicle
More than One Domestic Trip on One Day
Country Version for Austria
Country Version for Great Britain (United Kingdom)
France
Country Version for Private Industry France
Industry Business Solution for French Public Sector
Data Entry via the Travel Expense Manager
Handling Advances
Handling Deductions
Per Diems for Meals and Accommodations
Special Features in the Standard Form
Country Version for Denmark
Travel Expense Settlement for Denmark
Examples: Travel Expense Statements
Country Version for Norway
Country Version for Spain
Per-Diem and Flat-Rate Settlement
Example 1: Per-Diem and Flat-Rate Settlement
Example 2: Per-Diem and Flat-Rate Settlement
Receipt Settlement
Example: Receipt Settlement
Mixed Settlement
Example: Mixed Settlement without Clearing of Differences
Example: Mixed Settlement with Clearing of Differences
Further Features of the Spanish Country Version
Example: More Than One Short Trip on One Day
Example: Handling Deductions
Country Version for Sweden
Country Version for United States of America (USA)
Settlement of Actual Expenses by Individual Receipts
Meals & Incidental Expenses Method (M&IE)
High-Low Substantiation Method
Example for US Per Diem Rates
Example 1 for Travel Expense Forms
Example 2 for Trip Costs Forms
Flat Rates for Travel Costs
New Currency for Flat Rate for Distance Traveled (USA)
Country Version for Canada
Country Version for Mexico
Reimbursement of Receipts in Local and Hard Currency
Payment via Data Medium Exchange in Local and Hard Currency
Receipt Maximum Rate: Distribution of Receipt Amount
Country Version for Japan
Technical Basics of Travel Management
Include MP56RFEX for User Exits
Notes about Feature TRVPA
Notes on the Settlement Run
Notes on the Settlement Program
How are Routines EXB706x and EXA706x used in the Travel Manageme
Example for the Technical Path a Receipt Follows from Data Entry
Receipt Submitted by Employee
Private Share of Invoices
Flight Ticket Paid by Company
Enterprise-Specific Adaptation of the Standard Trip Costs Form
Payroll Period and Payroll Area
Authorization Checks in Travel Expenses
Authorization Check for Reporting in Travel Expenses
ESS/IACs in Travel Management
Travel Management Service
Additional Internet Applications in SAP Travel Management
Entering Travel Expenses Offline
Modifying Excel Sheets for Travel Expenses
Travel Management and System Infrastructure
Criteria for Selecting a System Infrastructure