General Trip Data for German Public Sector (SAP Library

General Trip Data for German Public Sector

Use

In the entry scenarios adapted for the Public Sector in Germany (such as the travel expense manager), the entry areas for general trip data and per diem reimbursement in particular have been adjusted to meet the requirements of the German Public Sector.

Features

The general trip data includes:

All of the trip facts that must be entered to create (save) a trip

Trip facts concerning the trip destination and the reason for a trip

Via these trip facts you can, among other things, display specific trips in the travel expense manager.

Trip facts concerning the trip characteristics

The trip attributes determine which per diems or maximum rates are applied by the settlement program.

Trip facts concerning per-diem and flat-rate settlement for the trip

You determine, for example, whether meals and/or accommodations are settled by per diems or by individual statements.

Trip facts concerning transportation

Here you specify the settlement of miles/kilometers and passenger bonus. The system only displays the total trip segments in the General trip data screen.

If you want to perform exact day-by-day settlement, you can enter the necessary trip facts in the miles/kilometers distribution screen.

Receipts

If you have entered receipts for the use of public transport in the travel expense manager (PR05) on the tab page Receipts, you will see on the tab page FR/PD reimbursements the note PTr receipts exist. In this way every clerk can see that PTr receipts exist for this trip that need to be checked to see whether the full amount can be reimbursed to the employee.

The entry functions that have been used are also displayed.