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Edit
Qualifications Catalog
In this step, you define and change the
qualifications catalog. The qualifications catalog contains all the
qualifications that are of interest to an employer.
The qualifications catalog comprises
qualification groups and qualifications.
- Qualification groups are used
to structure the qualifications catalog. Qualification groups can contain both
qualifications and further qualification groups. You must assign each
qualification group a proficiency scale. This proficiency scale is then
automatically assigned to the qualifications in this group.
Note
Scales are not passed on automatically between qualification groups.
You can describe the scale proficiencies for each qualification group in more
detail by entering user-defined texts for them. The proficiency descriptions
of the corresponding scale (if there are any) are proposed as defaults. You
can overwrite these defaults as required.
- Qualifications can include
further qualifications. You cannot insert a qualification directly under the
root node of the catalog. You can enter a text to describe the proficiencies
for each qualification in more detail. The proficiency descriptions of the
corresponding qualification group are defaulted (if there are any); otherwise,
the proficiency descriptions of the corresponding scale are defaulted (once
again, if there are any). You can overwrite these defaults as required.
Note
The proficiency descriptions of qualifications used in the appraisal catalog
must be edited in the qualifications catalog.
You can assign a qualification a deficiency
meter value or a validity.
- Thedeficiency meter allows you to simulate
situations where qualifications are forgotten if they are not used
regularly.
- The
validity allows you to show that certain qualifications (such as
licenses) expire, and have to be renewed at regular intervals.
You can assign a qualification one or more
alternative qualifications. The relationship created is
bi-directional (that is, if A is an alternative to B, then B is also an
alternative to A). You can also specify a percentage value to determine the
extent to which an alternative qualification replaces a
qualification.
Note
When you define a qualification as an alternative to another, make sure both
have the same scale. If they had different scales, it would normally be safe
to assume that their characteristics were so different that they could not be
considered as alternatives to each other.
A translation function is available so that you
can use your qualifications catalog in different languages.
Example
Model Qualifications
Catalog
1. Catalog
1.1. Qualification group 'Language Skills' (language scale)
1.1.1. Qualification group 'English Skills' (language scale)
1.1.1.1. Qualification 'Business English skills'
1.1.1.1. Qualification 'Technical English skills'
1.1.2. Qualification group 'French Skills' (language scale)
1.1.2.1. Qualification 'Business French skills'
1.1.2.2. Qualification 'Technical French skills'
1.2. Qualification group 'Programming skills' (points scale)
1.2.1. Qualification 'Knowledge of C++'
1.2.2. Qualification 'Knowledge of C'
1.2.3. Qualification 'Knowledge of ABAP'
1.3. Qualification group 'Driver's License' (yes/no scale)
1.3.1. Qualification 'Normal driver's license'
1.3.2. Qualification 'Commercial driver's license'
1.3.2.1. Qualification 'License for transportation of hazardous
materials'
Example of Alternative
Qualifications
You want the qualifications 'Knowledge of C' and 'Knowledge of C++' to be
alternatives to each other. To achieve this, you create the C++ qualification
as an alternative qualification to the C qualification. You define a
replacement percentage of 100%. The inverse relationship (that is, that C is
an alternative to C++) is created automatically.
Example of Depreciation
Meter
A depreciation meter value of one year has been assigned to the following
qualifications in the catalog:
- French skills
The requirements profile for the position of department manager contains the
qualification
- English skills
Ms Smith is the holder of this position. Her qualifications profile contains
the qualifications
- French skills,
each with a proficiency value of 10.
Since English skills are specified in the requirements profile for the
position of department manager, it can be assumed that Ms Smith uses her
English skills regularly. Therefore, the proficiency of this qualification
remains constant.
There is no evidence, though, that Ms Smith makes regular use of her French
skills. For this reason, the proficiency of this qualification is reduced from
10 to 5 after a year.
Example of Validity
The qualification 'License for transportation of hazardous materials' is valid
for 5 years, and then has to be renewed. Assign this qualification a validity
of 5 years. Once this period of time has elapsed, the qualification is deleted
from the person's qualifications profile.
Standard
Settings
The standard default value for the replacement
percentage of an alternative qualification is 100%. You can change this value
in table T77S0 (group:
QUALI , sem. value: QPROZ).
Recommendation
Qualifications for which no relationships have
been created appear in the qualifications catalog under Unassigned
qualifications. These qualifications have not been assigned to a
qualification group or proficiency scale. Assign these qualifications to a
qualification group by choosing Entry ->
Move.
Activities
1. Before you
work through any of the following activities, specify a validity start date
for the changes. Choose Settings -> Set period...
in the Catalog: Change Qualifications screen.
Specify a date in the Key date field.
Note
The end date of the validity period of the qualification catalog is always the
highest possible system date (12/31/9999).
The
Catalog: Change Qualification(s) screen appears.
List of the activities you can
perform:
- Insert qualification group under the root node
of a catalog
- Create qualification group under a
qualification group
- Create qualification under qualification
group
- Create qualification under
qualification
- Change qualification or qualification
group
- Move qualification or qualification
group
- Create/change proficiency description for
object
- Translate proficiency description
Inserting a
qualification group under the root node
1. Position the
cursor on the word Catalog.
2. Choose
Entry -> Create.
The
Create Qualification Group dialog box appears.
3. Enter your
data as required.
Note
If you want to create further qualification groups, choose Create
next qualification (group).
4. Choose
Continue.
Creating a
qualification group under another qualification group
1. Position the
cursor on the qualification group under which you want to insert the new
qualification group.
2. Choose
Entry -> Create.
The
Create dialog box appears.
3. Position the
cursor on the line Qualification group and choose
Transfer .
The
Create Qualification Group screen appears.
4. Enter your
data as required.
5. Save the
qualification group.
Note
If you want to create further qualification groups, choose Create
next qualification (group).
6. Choose
Continue.
Creating a
qualification under a qualification group
1. Position the
cursor on the qualification group under which you want to insert the new
qualification.
2. Choose
Entry -> Create.
The
Create dialog box appears.
3. Position the
cursor on the line Qualification and choose
Transfer.
The
Create Qualification dialog box appears.
4. Enter your
data as required.
Caution!
Always assign qualifications to a qualification group for the entire validity
period.
5. Choose the
Additional data tab page.
6. If you want
to specify a depreciation meter value or validity, toggle the icon
Depreciation meter <-> Validity until the option you
require appears.
7. Enter your
data as required.
8. Save the
qualification.
9. If you want
to create alternative qualifications, choose
Create.
The
Select Qualification dialog box appears.
10. Select the
qualifications you want.
11. Choose
Transfer.
Note
If you want to create further qualifications, choose Create next
qualification (group) .
12. Choose
Continue.
Creating a
qualification under a qualification
1. Position the
cursor on the line Catalog or on the qualification
group under which you want to insert the new qualification.
The
Create Qualification dialog box appears.
2. Enter your
data as required.
Caution!
Always assign qualifications to a qualification group for the entire validity
period.
3. Choose the
Additional data tab page.
4. If you want
to specify a depreciation meter value or validity, toggle the icon
Depreciation meter <-> Validity until the option you
require appears.
5. Enter your
data as required.
6. If you want
to create alternative qualifications, choose
Create.
The
Select Qualification dialog box appears.
7. Select the
qualifications you require.
8. Choose
Transfer.
9. Choose
Save.
Note
If you want to create further qualifications, choose Create next
qualification (group) .
10. Choose
Continue.
Changing a
qualification or qualification group
1. Position the
cursor on the qualification (group) you want to change.
2. Choose
Entry -> Change.
The
Change Qualification or Change Qualification
Group dialog box appears.
3. Make your
changes.
4. Choose
Save.
5. Choose
Continue.
Moving a
qualification or qualification group
1. Position the
cursor on the qualification (group) you want to move.
2. Choose
Edit ->Select/deselect entry or
Select/deselect subcatalog .
Note
You can select as many entries or substructures as you wish.
3. Position the
cursor on the entry under which you want to insert the entry.
Note
You can only insert a qualification or qualification group under a
qualification group that has the same scale. ist.
Caution!
Always assign qualifications to a qualification group for the entire
validity period.
4. Choose
Entry -> Move.
Translate
entry
1. Select the
entries you want to translate.
2. Choose
Entry -> Translate -> Text.
The
Translation: Text dialog box appears.
3. Select one
or more languages, and choose Transfer.
The
Translation: Entry dialog box appears.
4. Select a
target language.
5. Enter the
translation in the Translation (<Target
language>) column.
6. Save the
translations.
7. Choose
Continue.
Translate
description
1. Select the
entry whose description you want to translate.
2. Choose
Entry -> Translate ->
Description.
The
Translation: Description dialog box appears.
3. Select a
target language.
4. Enter the
translation.
5. Save the
translation.
6. Choose
Continue.
Creating/Changing Proficiency Descriptions for an Object
1. Open up the
entry in question by double-clicking it.
2. Choose the
Proficiencies tab page.
In the standard
system, the Default flag is activated. This means
that any existing proficiency descriptions for the scale (or, in the case of
qualifications, the qualification group, if applicable) are defaulted
automatically.
3. To overwite
the defaults, deactivate the Default
flag.
Note
If you change the defaulted proficiency descriptions for an object, you should
always do this (from the object) for all of the proficiencies of the
scale.
4. Select the
proficiency for which you want to create a description.
5. Enter the
description.
6. Save your
changes.
Translate
proficiency description
1. Select the
entry whose proficiency description you want to translate.
2. Choose
Entry -> Translate -> Proficiency
Description.
The
Translation: Description dialog box appears.
3. Select a
target language.
4. Select the
proficiency whose description you want to translate, and enter your
translation.
5. Save the
translations.
6. Repeat the
procedure for further proficiencies.
7. Choose
Continue.