Assign Credit Card Transactions to Trips Manually 

Use

For the system to be able to create credit card documents from credit card transactions in trips, you have to assign the credit card transactions to trips.

Procedure for travel expense manager

1. Choose Travel expense manager.

2. Choose the trip you want to change, or create a new trip.

3. Choose Extras ® Insert credit card documents.

The Selection of credit card documents dialog box appears.

4. Select the credit card documents you want to assign to the trip.

5. Choose Continue in the dialog box.

The system assigns the credit card documents to the trip and displays the transferred credit card documents in the Maintain trip data: Receipts entry screen.

6. Save the trip.

Procedure for weekly report

1. Choose Weekly report.

2. Choose the weekly report you want to change, or create a new weekly report.

3. Choose Extras ® Insert credit card documents.

4. The Selection of credit card documents dialog box appears.

5. Select the credit card documents you want to assign to the trip.

6. Choose Continue in the dialog box.

If the document date of the credit card transaction is not within the time period of the weekly report, you have to assign the document a date valid for the weekly report.

a) Choose a day in the dialog box.

b) Choose Continue.

The system assigns the credit card document to the weekly report as a trip document for an exact date.

If the document date of the credit card transaction is within the time period of the weekly report, the system assigns the credit card document as a trip document to the day of the week that corresponds with the document date.

7. Save the weekly report.

Procedure for travel calendar

1. Choose Travel calendar.

2. Choose the domestic trip you want to change, or create a new domestic trip.

3. Choose Goto ® Individual receipts.

The Trip data maintain: Receipts screen appears.

4. Choose Extras ® Insert credit card documents.

The Selection of credit card documents dialog box appears.

5. Select the relevant credit card documents.

6. Choose Continue in the dialog box.

The system assigns the credit card documents (transactions) to the trip and displays the transferred credit card documents.

7. Choose Goto ® Back.

The Travel calendar: Domestic trips screen appears.

8. Save the trip.