Cancel Trips (Approval Program) 

Use

Requests and trips can be canceled in Travel Management at any time. Unlike deleting a trip, all trip period versions remain in the system.

Procedure

  1. Choose Travel Expenses.

    2. The Travel Expenses screen appears

  2. Choose Edit ® Approval.

    3. The Approval of trips screen appears.

  3. You can enter relevant selection criteria in the Selection group box.

    4. It is possible for you to specify further selection criteria using the Further selections function.

  4. You can specify which requests, trips or weekly reports, with which approval and settlement status, or which trip numbers are to be chosen in the Selection of requests / trips / weekly reports group box.
  5. In the Approval parameter group box you can specify whether the selected requests or trips should be set to ...on hold status, or whether corrections should be printed in list form.
  6. Choose Program ® Execute.

    7. The system lists all trips that fulfill the selection criteria.

  7. Position the cursor on the trip you would like to cancel.
  8. Choose Trip ® Cancel.

Result

The system sets the settlement status for the request or trip to canceled. If a request or trip has already been settled and reimbursed, the system causes the necessary cancellation of postings in Accounting. If the travel expenses settlement results are transferred to Payroll (taxation or payment), the system causes the relevant retroactive accounting also to be performed.

See also:

Canceling a Trip That Has Been Posted