Room Reservation Management (PE-RPL) (SAP Library - Training and Event Management (PE))

Room Reservation Management (PE-RPL)

Purpose

With the Room Reservation Management application component you can manage the booking and reservation of rooms for one-day business events such as meetings, product presentations, workshops, and other such events. The component also has a Service function that lets you organize and manage catering for rooms and events.

Integration

You can use Room Reservation Management integrated with the Training and Event Management component. Both components share the same data model. If integration is active, you must run both components in the same plan version.

The advantage of integration is that both components can access the same rooms, thus reducing duplicate data entry. This also helps prevent room reservation conflicts occurring.

The Room Reservation Management component can be connected to the R/3 mail system.

Features

Reserve and book rooms for one-day events such as meetings, product presentations, or workshops

Create the necessary master data (such as room data) directly in the Room Reservation Management main menu under Current Settings

Administer room equipment such as overhead projectors or PCs

Select rooms on the basis of the equipment they contain

Assign room reservations to predefined reservation types such as meetings or lectures

Make lunch reservations

Specify the moderator and attendees for each room reservation

Check capacity of rooms

Display attendee lists

Switch rooms (for example, due to insufficient room capacity) with other available or reserved rooms

Rebook reservations for different dates or times

Use the Copy function to create reservations swiftly and easily

Delete room reservations

Lock rooms temporarily (for example, for maintenance purposes)

Check availability of moderators and attendees if integration with Time Management is active

Check availability of and use the same rooms as Training and Event Management if integration is active

Use e-mail connection to correspond with users (person who created reservation) and event moderators when reservations are made

Print name tags for attendees

Request reports for rooms and equipment (for example, display available/reserved rooms per moderator or attendee)

Request reports for services (for example, display lunch totals per day, rooms to be supplied with drinks).