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Valuate Absences after Quota Deduction

In this step, you define the special rules for differentiated valuation of absences with quota deduction.

You can use the following criteria to assign a new absence valuation rule for valuating absences:

Examples

1. Leave for challenged persons is to be valuated at a higher rate than standard leave. You want to reduce the amount of work for your administrator and therefore you use only one absence type. This absence type makes the deduction from the leave quota for the employee and is assigned to absence valuation rule 01.
When the absence is entered, the system uses your Customizing settings, which specify how the quota is structured and deducted. The system automatically determines whether the leave is for a challenged person, or whether it is standard leave or another type of leave.
To valuate both absences using a different rate, you create an entry for the absence valuation rule 01 in this step. You can assign, for example, the absence valuation rule 12 to the quota for additional leave for challenged persons. You continue to valuate the other leave types for the employee using the absence valuation rule 01.
2. You want to valuate sick leave without pay after the annual entitlement has been deducted. To do this, create two absence quota types: one for the paid sick leave and one for the unpaid sick days.
You then create an absence valuation rule for unpaid sick days in addition to the absence valuation rule for paid sick days.
In this step you create an entry by assigning an absence valuation rule for unpaid sick days to the quota type for unpaid sick days under the absence valuation rule for paid sickness days.
3. You want to valuate the remaining leave from the previous year based on the employee's basic pay at the start of the previous year. To do this, create an entry for the Leave paid quota type and assign an absence valuation rule for each leave year. Enter a wage type that is valuated with the employee's average basic pay for the leave year to be valuated.

Requirements

1. You must make the required settings for absences and also for the structure and deduction of absence quotas within Customizing.
2. The absence valuation rules for the valuation of absences must also be set up. This includes the special rules for the valuation of absences with quota deduction.
3. If the corresponding country-specific standard processing functions are not available, you must first set up appropriate personnnel calculation rules to retrieve the information on the previous year(s) remuneration.
4. In your payroll schema, parameter 3 from the RAB function must be filled with X.

Recommendation

Absences with the same quota deduction rule should usually be valuated in the same way (time value = monetary value).

Activities

1. Enter the absence valuation rule that you want to differentiate further for the valuation of absences with quota deduction.
2. Enter the accompanying groupings and the absence quota types to which you want to assign the new absence valuation rule.
3. If you want to store several entries for an absence quota type, enter a sequential number.
Please note that the system will run through the entries until it finds a suitable entry. For this reason, you should give the special entries a low sequential number and the general entries a high sequential number.
4. Enter the validity period for the entry. Please note that the system selects the rule that is valid for the payroll run when the the absence valuation rule is selected.
5. If required, specify the leave year for which the new absence valuation rule should be assigned.
a) In the Comp field, enter the following data for the leave year:
b) Enter the leave year(s) to be valuated using the new absence valuation rule. Different methods are available for calculating the leave year:
Example:
Comp. Diff Year Meaning
= - 1998 Leave year 1998
= 0 - Current leave year (start date
of payroll period)
= -1 - Previous year leave
< 0 - Leave for prev. year
- - - Always
6. Specify the new absence valuation rule to be assigned for the absence quota type.