In this step, you define the off-cycle payroll reasons that are to be available to the administrator for running off-cycle payroll.
Examples of off-cycle reasons include:
You assign a category for off-cycle reason to each off-cycle reason. The system uses the category to assign both a type of off-cycle reason and a payroll type to the off-cycle reason. Category, type of off-cycle reason and payroll type are technical distinctions that determine whether the procedure in question is regular payroll, a bonus payment, an absence payment, or a payment in advance.
Similar off-cycle reasons can belong to the same category. This ensures that payroll runs with similar off-cycle reasons are treated identically by the system.
For more information, refer to the SAP Library under Off-Cycle-Activities -> The Process of Off-Cycle Payroll -> Off-Cycle Payroll -> Types and Categories of Off-Cycle Payroll
The employees in your company are to receive a bonus at Christmas and Easter. You also always pay leave in advance.
In this case, you define the following off-cycle reasons in the view Reasons for off-cycle payroll
You assign Christmas bonus and Easter bonus to the category Bonus.
You assign payment in advance (leave) to the category Payment in advance
You have determined which off-cycle reasons are required in your company:
The standard system contains the reasons that are most commonly required for off-cycle payroll.
Copy the SAP model entries.
If you want to continue using the off-cycle reasons that your company already uses (for example, Christmas bonus), you might have to create reasons. To do this, enter a reason, a description and a category.
If you create your own reasons, note that these must appear in the customer name range.
If you want to store a special process for an off-cycle reason, that cannot be dealt with by the processing that is defined for various categories in the standard system, you must make changes to the payroll schema.