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Obtain Overview
of Accounts
In this step, you obtain an overview of the
accounts to which the payroll results are posted.
The G/L accounts grouping in Financial
Accounting is structured according to a chart of accounts. An operative chart
is defined for each company code and used for financial accounting within that
company code. Note the assignment of charts of accounts to company codes, to
which payroll results are to be transferred. If you want to transfer the
payroll results to a number of different company codes, you may have to use
several charts of accounts when setting up posting to Accounting.
Example
1. Expenses
account example
- Remuneration for work done
- Idle time compensation (sick pay, vacation
allowance)
- Transportation allowances
2. Payables
account example
- Wages, salaries, pensions to be
paid
- Social insurance contributions to be
paid
3. Sub-ledger
accounts
- Company loans, if recorded for individual
employees
- Advances, if recorded for individual
employees
Your chart of accounts will include many of the
above accounts or others with similar descriptions.
Technical
Clearing Accounts
Additional clearing accounts, that are not
normally found in the chart of accounts, are required for posting to
accounting.
When posting to
Accounting, various situations can lead to the posting record being split into
several documents. In these cases, the document split account is used as a
clearing account. For more information, see
Assign Technical Accounts and refer to the SAP Library under
Human Resources -> Payroll -> Country
-> Subsequent Activities -> Posting to Accounting -> Technical
Aspects -> Document Split Account
- Recalculation difference account
When a retroactive
accounting run is performed, there may be differences between the old and new
payment amounts. If only one company code is involved in the retroactive run,
or there are no cross-company code transactions, these differences are
resolved and the wage types are not posted. The differences are also resolved
for all company codes if the retroactive run involves several of them.
However, the differences may not be resolved within individual company codes.
If, in the posting variant that you use, the Post to company code
clearing accounts indicator is not marked, results are posted to
the recalculation difference account. As a result, for each company code, a
balance appears in the recalculation difference account containing receivables
and payables between company codes.
For more information on cross-company code transactions and Customizing see
also
Posting to Company Code Clearing Accounts . For more information
on cross-company code transactions and business considerations, refer to the
SAP Library under Human Resources -> Payroll
-> Country Subsequent Activities -> Posting
to Accounting -> Special Features of Posting to Accounting ->
Cross-Company Code Transactions
Activities
1. Create a
list of the Financial Accounting accounts to which you must post the payroll
results.
2. Check that
the technical accounts resulting from postings to accounting, such as document
split accounts, have been set up in Financial Accounting. If necessary, set
them up.