Define Number Assignment for Accounting Documents (SAP Library - Inventory Management and Physical Inventory)

Define Number Assignment for Accounting Documents

In this step, you set the number ranges for the accounting documents which are created when goods movements or inventory differences are posted.

Accounting documents in inventory management

For accounting-relevant goods movements, the system creates two different documents:

material document

accounting document

Both the material documents and the accounting documents have their own document numbers. When inventory differences are posted, the system also creates an accounting document for the physical inventory document.

In this step, you only maintain the number assignment for accounting documents.

Document types

Accounting documents are split into document types to allow differentiated document number assignment, which is the basis for distinguishing between the various accounting operations. A number range is assigned to each document type. In a company code, you have to define number intervals for each number range and fiscal year.

In inventory management, the transaction determines which document type is used.

Example: Goods receipt for purchase order

Requirements

You have already defined the

company code.

Default Settings

In the standard SAP System, the following document types are predefined for inventory management:

WA for goods issues, transfer postings, other goods receipts

WE for goods receipts with reference to purchase orders

WF for goods receipts with reference to production orders

WI for inventory differences

WL for goods issues with reference to deliveries (SD)

WN for net posting of goods receipts

PR for revaluation documents

Each document type is already assigned a number range. In company code 0001 , number intervals are defined for each number range both for the current and the previous fiscal year.

Number range 49 with the year-related interval 4900000000 to 4999999999 is assigned to the document types for all goods movements, except goods movements with reference to purchase/production orders.

Document type WE is used for goods receipts with reference to purchase orders and production orders. This document type is assigned number range 50 with the year-related interval 5000000000 to 5099999999.

Please note that net postings of goods receipts (document type WN ) are not active in the standard SAP System. If you want to post goods receipts net, you have to assign document type WN (instead of WE) to the transaction MB01.

Document type WI is used for posting inventory differences. This document type is assigned the number range 01 with the year-related interval 0100000000 to 019999999999.

SAP Recommendation

Activities

1. Check whether you can use the standard settings.

2. If not, you have to add new document types to satisfy your requirements:

a) Define a new document type under Financial accounting document

b) types.

c) Assign a number range to the document type.

d) Under Financial accounting number ranges, define the year-related number intervals for the given number range in your company code. If you do not want to use the year-related number assignment method, enter 9999 in the Year field.

e) Under Allocate document type to transaction, assign the relevant document type to the transaction codes of inventory management.
Document type PR (revaluation documents) is already assigned.

Notes on transport

You transport number range objects as follows:

In the initial screen, choose Interval -> Transport.

Note that all intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export.

Dependent tables are not transported or converted.

All other activities are linked to the automatic transport.