Creating Partial Invoices 

Use

By confirming the Fundaments activity, you unlock the Partial invoice date using milestone billing. During billing, the down payments already made are automatically cleared with the billing document. The customer is billed for 35% of the total value.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Sales and Distribution ® Billing ® Billing Document ® Create

    Transaction Code

    VF01

  2. Enter the following data:
    3.

    Field

    Data

    Document

    Your sales order number

  3. Choose .

    4. In the overview for the billing items, the screen title shows that an invoice is being created. The invoice contains two items, one for the partial invoice (item 10), and one for clearing the down payment (item 11). In our process, the down payment is completely cleared with the first partial invoice.

    The system does not calculate the amount to be paid. The customer receives only information on the amount, which they can deduct from the payment.

  4. Choose .

Result

The system posts the total amount of the billing document in FI as a receivable, and updates it in Project Cash Management. The amount paid is thus cleared out of the billing document with the receivable.

Unlike the down payment, the data from the billing document is updated in the form of actual revenues on the project.

To evaluate the data, switch to session 2 (Customer payment report) and call up the payment report again.

Clearing the down payment reduces the down payment amount to zero. As the incoming payment has already been posted for the down payment, the cleared down payment amount is displayed in the Customer payments row. The remaining amount from the billing request is displayed in the Cust. payt obl. Inv. row.