Output Determination (SAP Library - Inventory Management and Physical Inventory)

Output Determination

In Inventory Management, output is text that is created at the time of goods movements. There are output documents such as:

goods receipt/issue slips ( example, GR/GI slips, pallet slips)

labels

kanban cards

MAIL messages which Inventory Management uses to communicate with other departments (purchasing or materials planning, for example)

Depending on the type, an output document can be printed or sent to a recipient (for example, via MAIL). An output control mechanism that depends on different criteria allows to process and send the output documents with defined restrictions and under certain conditions.

Goods accompanying slips such as goods receipt or goods issue slips can be printed for every movement. The goods accompanying slip (also referred to in the system as goods receipt/issue slip) can be printed in three versions:

Version 1: individual slip

In this version, one goods receipt/issue slip is printed per item.

Version 2: individual slip with inspection text

This version is also used to print individual slips. The printout also contains the quality inspection text, provided it exists in the material master record.

Version 3: collective slip

In this version, a collective slip is printed for all items of the material document.

When entering a goods movement, the user can define through an indicator whether an output document is created, that is, whether a goods receipt/issue slip is printed or not. Printing a goods receipt/ issue slip in a separate step after entering the goods movement is also possible.

An output type (also referred to as condition type) is defined for every type of goods receipt/issue slip and for every version. That is, the following output types are available in the standard system:

GR slip, version 1

GR slip, version 2

GR slip, version 3

GI slip, version 1

GI slip, version 2

etc.

For particular cases, such as subcontract order processing, separate output types are defined. Return delivery slips use the same output types as GR slips.

All information relevant for printing the corresponding goods receipt/issue slip is stored for every output type, for example:

SAPscript layout set

print parameters (for example, immediate print)

When a goods movement is entered, the system checks whether the conditions for an output type are met. For example, if an output type is defined for the respective transaction type, movement type, and version, an output document is generated automatically.

In this section, you define which output type is created for a goods movement and how the output document is processed.

You have to check or maintain the following objects so that the system creates an output document when a goods movement is entered:

condition table

access sequence

output types

output determination procedure

condition records

SAPscript layout set for the output type

Printer determination

Requirements

1. In the Print control section, you must have:

a) defined print indicators

b) allocated print indicators to movement types

c) allocated versions to transactions

2. Before you set up the output determination, you have to run the program RM07NCUS for each client in which you want to use the output determination function.

This program copies the basic settings from the SAP standard client (000).

Note

In the case of a goods receipt for a purchase order, MAIL messages are sent to purchasing in two cases:

if Purchasing has set the indicator "GR output" in the purchase order

if an order price quantity has been entered at the time of a goods receipt which lies outside the tolerances (for a warning message).

In the case of a goods receipt of missing parts, a mail message is sent to the MRP controller if the missing parts check is active for the plant.

The standard system contains all settings for this output. You only have to maintain the mail texts for the following output types:

MLGR (GR message)

MLMD (GR quantity variance)

MLFH (goods receipt of missing part)