Document version
Definition
Document versions are used to represent the different change or delivery statuses of a document.
This field is part of the document key and is often referred to simply as Version.
Use
Document versions document a processing status in a complex change process.
Structure
The Document version is an alphanumeric field in which you can enter up to two characters.
The following overview shows some examples for the versions of a document.
Documents |
Document Type |
Document part |
Version |
DOC-01-AA |
DRW |
000 |
01 |
DOC-01-AA |
DRW |
000 |
02 |
DOC-01-AA |
DRW |
000 |
03 |
Integration
You define how versions are assigned in Customizing for the Document Management System by choosing Define document types.
For example, you can make the following settings for version assignment:
If
You are processing a document for whose document type numeric and automatic version assignment has been defined.
The highest existing version of this document is 08. When you change version 02 of the document, the system automatically creates version 09 as soon as you choose the New version function.
Specifications for Version Assignment
The default value in the standard R/3 system is 00.
There is a system check for special characters in the document version. The following three special characters are not supported: & * ,
Special character " * "
The special character "
* " has a specific meaning:Document Version and Change Number
Engineering change management can be integrated into the document management functions to give the document version a reference to time, or assign it an effectivity period. The version can also be linked to a particular change that may also affect other R/3 objects (for example, bill of material or routing).
The following graphic shows the one-to-one relationship of a document version to a chosen change number.
