Billing Partial Invoices 

Usage

The "partial invoice" billing date was unlocked in the billing plan after activity 5000 was confirmed. The system generates a billing document for the customer using billing. During this process, the down payments are cleared.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the Sales and Distribution node, choose Billing ® Billing Document ® Create

    Transaction Code

    VF01

  2. Enter the following data:
    3.

    Field

    Data

    Document

    Your sales order number, generally defaulted by the system

  3. Select your order number, then choose .

    4. In the overview for the billing items, the screen title shows that an invoice is being created. The invoice contains two items, one for the partial invoice (item 10), and one for the allocation of the down payment (item 11). In our process, the down payment is completely allocated with the first partial invoice.

    You can manually reduce the amount to be cleared by using the condition schema. Select your item 11 and choose .

  4. Choose .
  5. Choose Billing Document ® Change.
  6. Choose .
  7. Note this accounting document number.

Result

The billing request has been created, and the data have been updated in Financial Accounting and on the project.

Unlike the down payment, the data from the billing document is updated in the form of actual revenues on the project.

To evaluate the data, change the session and call up the payment report again.

Call Up Payment Report.

Once the down payment has been cleared, the down payment amount is reduced to zero and displayed in the Cust. Payments row. The system displays the remaining amount from the billing request in the Cust. payt obl. inv. row.

Note that due to the purchase order for the material components, the commitments on the credit side are also updated on the project.