One or more documents of different document types (for example, SAP mail, fax) from the document management system (DMS) are sent to one or more recipients in several processing steps.

You can either start the distribution manually, or it is triggered automatically by an SAP Business Workflow event. Irrespective of how you started the distribution, the system creates the event BUS1082 (distribution order) - INITIATED (created). This event causes the next distribution step to take place:

• If you start the distribution manually, you can either enter a context that you limit your choice of recipient lists with, or you use the standard recipient list.
• If the distribution is started by a workflow event, the system determines the standard recipient list for the documents. The context is determined according to your settings in Customizing.

If you start the distribution manually, you can enter one or more documents. For the distribution process, the system creates one part order for each document and recipient.

The individual part orders are grouped together for each recipient and distribution type to form distribution order packages. The system performs the distribution according to the settings for the distribution type. This distribution type can, for example, support a cover sheet, a check whether the document has been sent, or a confirmation of receipt.

When the individual distribution order packages have been successfully sent, this is confirmed internally in the distribution order.

The system logs all the distribution steps in a distribution log. You can check the processing status of a part order at any time.