Recipients (SAP Library - Document Distribution)

Recipients

Definition

Name of the recipient who should receive a copy of the document.
Different recipient types are defined in the SAP System. For example, you can distribute the documents to recipients who are maintained in central address management, SAPoffice, or as an organizational unit.

Use

Documents in the document management system are distributed to predefined recipients who have either been defined in the SAP System, or who can be reached using the SAPconnect interface.

If you think you will want to send documents to the same group of recipients again, you can group the recipients together in a Recipient List.

Structure

The data that you maintain for each recipient depends on the recipient type.

For example, the following recipient types are supported for documents:

Internal user in central address management (CAM),
for example, you enter the name
SAPoffice recipient lists,
for example, a personal distribution list and you enter a title
External addresses in central address management (CAM),
for example, you enter the name and the company
Addresses and internal users
for example, you enter the name and the address
Organizational units
for example, organizational unit, position, work center, person from the organizational structure department of the company

When you start the distribution, you can also enter recipients in the recipient list or the distribution order that no data exists for in the SAP System. The master record for these recipients is created directly from the recipient list or the distribution order. This function is supported for the following recipient types:

New Internet address

New FAX number

New RML address

The following recipients in the list of possible entries when you maintain a recipient list or a distribution order are of no significance for document distribution: SAP object instances and X.400 address.

You can enter a plotter as a recipient when the plotter has already been defined in Customizing of Document distribution (activity Define plotter).

Integration

You can use a distribution order to send several documents to several recipients. You determine how the recipient receives the document with the Distribution Type. The distribution types are based on the SAPoffice Communication Types.

The system generates a distribution order for each document and recipient. The individual orders are grouped together for each recipient and distribution type to form distribution order packages. These are then sent according to the distribution type.