Document Distribution 

Areas of Usage

You can use document distribution to distribute documents that are managed in the document management system (DMS) either manually or automatically. This means that you can distribute the most current document data to internal employees or external companies, for example, either simply as information, or to be processed further.

Implementation Notes

You can only use all functions if you are using further R/3 components, such as:

Integration

You can only distribute documents that are maintained in the document management system using document distribution. All SAPoffice recipient types can also receive documents via document distribution.

You can call the document distribution functions from the Document Management menu, under Environment ® Document distribution.

You make settings in Customizing for the Document Management System under Document distribution.

Features

Document distribution covers the following functions:

You define who should receive the documents in the recipient list.

You distribute the documents by making a distribution order. You control how the distribution takes place with a distribution type. All the distribution steps are controlled by SAP Business Workflow.

The distribution steps that you make to send a document to the recipients are documented in the distribution log.

 

Restrictions

You can distribute single documents. In the case of document structures, the lower-level documents are not distributed automatically. You can copy these documents individually to the recipient list by using the Product Structure, for example.

You can only distribute the documents using a distribution order that is created either manually or by a defined event (SAP Business Workflow). You cannot distribute documents automatically just for a set period of time (for example, subscription).