For Users of HR: Data Entry Scenarios for Cost Accounting (SAP Library

For Users of HR: Data Entry Scenarios for Cost Accounting

Use

In standard processing, the employee’s master cost center is debited with the personnel costs that Payroll has calculated for the employee.

In this scenario, two important aspects of cost accounting cannot be taken into account:

The receiver of a service cannot be debited with the personnel costs determined in Payroll.
If an activity allocation for cost accounting or a confirmation for Logistics is entered in the time sheet, one of the following applies:

A sender cost center is specified or proposed
For confirmations, the sender cost center from the operation of the planned work center is proposed.

In this scenario, the sender cost center may be different from the employee’s master cost center specified in the Organizational Assignment (0001) or Cost Distribution (0027) infotypes. This causes an imbalance in cost accounting, since the costs cannot be allocated between the master and sender cost centers and receiver object of an activity.

You can therefore use three additional scenarios to control your cost accounting, in addition to standard processing.

The scenarios are run according to which data entry profile an employee used to enter his or her working times. Each record is assigned to the scenario specified in the data entry profile. A data record can only be changed at a later time using a data entry profile that specifies the assigned scenario. The only exceptions are records in which only one attendance or absence or wage type is entered.

Prerequisites

This function is only relevant if you implement SAP Payroll, which determines the actual personnel costs and transfers them to Controlling.

The field selection for the data entry profiles must correspond to the relevant scenarios to prevent employees making incorrect entries.

Features

You can use the following data entry scenarios for cost accounting:

Standard processing: Cost assignment to the employee’s master cost center

Cost assignment to the receiver object

Cost assignment to the sender cost center, activity allocation between the sender cost center and the receiver object

Cost assignment to the master cost center, activity allocation between the receiver object and the sender cost center, and between the sender and master cost center

Activities

For each data entry profile, specify the scenario you want to use for cost accounting.

For more information, see the Implementation Guide (IMG) for the Time Sheet. Choose:

Time Sheet ® Time Recording ® Set Up Data Entry Profiles.

Time Sheet ® Time Recording ® Choose Fields.