The following key figures are updated for order costs:

• Sum of planning costs for PM measures
  This key figure will be updated when a PM order with a time reference is created and changed at the starting date of the posting period, in which the costs were created.

• Sum of the actual costs for PM measures
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal) for the beginning date of the posting period, in which the costs were created. For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period which was determined for the reference date of the order. The key figure update is important for business reasons only when a completion confirmation is made.

• Sum of the actual revenues of the PM measures
  This key figure is updated with every revenue posting (for example billing document) for a PM order to the starting date of the posting period, in which the costs were created. For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period which was determined for the reference date of the order.

• Sum of the actual costs for internal activities of PM measures
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal) for the beginning date of the posting period, in which the costs were created. For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period, which was determined for the reference date of the order.
  The key figure update is important from a business point of view only when a completion confirmation is made.

• Sum of the actual costs for external activities of the PM measures
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal) for the beginning date of the posting period, in which the costs were created. For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period which was determined for the reference date of the order.
  The key figure update is important from a business point of view only when completion confirmation of an external activity (goods/invoice receipt), which was given based on wage hours, was made.

• Sum of the actual costs for the company’s own material of the PM measures
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal).
  For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period which was determined for the reference date of the order. The key figure update is important from a business point of view only when a material removal is made.

• Sum of the actual costs for external material of the PM measures
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal) for the beginning date of the posting period, in which the costs were created.
  For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period which was determined for the reference date of the order. The key figure update is important from a business point of view only goods/invoice receipt for purchased parts (non-warehouse components).

• Sum of the actual costs for services of the PM measures
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal,...)for a PM order to the beginning date of the posting period, in which the costs were created.
  For historical orders, the key figure is updated when creating and changing a historical order with a time reference to the starting date of the posting period which was determined for the reference date of the order.
  The key figure update is important from a business point of view only with completion confirmation of an external activity (goods/invoice receipt), which was given based on total service.

• Sum of other actual costs of the PM measures
  The key figure shows the sum of other actual costs for PM orders, which do not fall under internal personnel, company’s own material, external personnel, external material or services.
  This key figure is updated with every cost-relevant transaction for a PM order (for example, completion confirmation, material withdrawal) for the beginning date of the posting period, in which the costs were created. The key figure update is important from a business point of view when there are possible surcharges.

For the key figures Sum of the actual costs for internal activities, external activities, the company’s own material, external material, actual costs for services and sum of the other actual costs from PM measures, please note the following:

The allocation of the actual costs from a cost-relevant transaction for a PM order (completion confirmation, material removal) is carried out in two steps. The costs are fundamentally shown in the CO under a cost type (for example, -400000- material usage, -615000- internal activities).
In the first step, allocation of the cost types to value categories are carried out in Customizing of the project system.

The value categories are allocated to the cost key figures of the PM order in Customizing under Plant Maintenance.

With the setting from the second example, the actual costs from the completion confirmation for a PM order would enter the value category 600 and the key figure Sum of the actual costs for internal activities are updated. The actual costs from the material removal would be entered into the value category 400 and the key figure Sum of the actual costs for internal material is updated.
With a historical order the costs are manually created on the level of value categories. Even here, the cost key figures that are to be updated are determined via the above-described allocation to the value categories.

When the analysis is run, the following key figures are calculated:

• The in-house personnel cost rate for PM orders
  This key figure shows the ratio of costs for in-house services and the total costs for PM orders in percentage

• External personnel cost rate for PM orders
  This key figure shows the ratio of costs for external services and the total costs for PM orders in percent.

• In-house material cost rate for PM orders
  The key figure shows the ratio of costs for in-house material and the total costs for PM orders in percent.

• External material cost rate for PM orders
  The key figure shows the ratio of the costs for external material and the total costs for PM orders in percent.

• Services cost rate for PM orders
  The key figure shows the ratio of costs for services and the total costs for PM orders.