Vendor Evaluation (SAP Library - Plant Maintenance (PM))

Vendor Evaluation

The standard analysis key figures in vendor evaluation are updated in the information structure S013 with a goods receipt and purchase order event. The key figures are scores for the following criterion:

Quantity reliability
Date reliability
Deviation shipping notification (keeping confirmation date)
Shipping instructions
Quality of service
Date of service

The following key figures cannot be updated: Shipping notification, points score 1 and 2: Quality audit, points score 1 and 2.

For every key figure you will receive points scores 1 and 2, which are each calculated differently and are interpreted differently.

This subject will be illustrated with an example using the key figure delivery reliability.

You want to evaluate the key figure delivery reliability points score 1 and 2 for the vendors "Import and Export".
The month January is used as the starting point. In this month, many goods receipts were made. The key figure value for on-time delivery performance points score 1 and 2 is 90.
In February a goods receipt is made that is valuated with 20 points. The key figure value for the key figure on-time delivery performance points score 1 in the standard analysis is 20. The key figure value for the key figure on-time delivery performance points score 2 is calculated by totaling the point scores for January, multiplied by the smoothing factor 0.8 and the points score for February, also multiplied by the smoothing factor (1 - smoothing factor). The smoothing factors are stored in Customizing of the vendor evaluation. For points score 2, the key figure value is 76.

	Points score 1 delivery reliability	Points score 2 delivery reliability
January	90	90
February	20	(90 0.8) + (20 (1 - 0.8) = 76

Points score 1 shows the valuation for one month, in the example 20 points. The key figure shows that the vendor has problems this month with (scheduled) delivery dates. It is thus not taken into account that in January a higher points score was reached. Should new scores be determined within the current period, then they will be Smoothed and adopted in the score that was used until now.

Points score 2 shows the cumulated and Smoothed scores of all of the periods. In this example, the key figure value for points score 2 shows that the vendor reached an average points score over the two months.

Note that in the vendor evaluation, only the points scores 2 is taken into account for an evaluation. The points scores 1 can only be shown in the standard analysis.