Variant Document Structure as a BOM Group 

Usage

A BOM group for document structures comprises the documents and texts that together describe a number of documents. For example, you can create a BOM group for a document structure if a document has several versions whose document structures mostly have identical items.

You obtain one summarized BOM for all document structures in a BOM group. The overview shows you the variant in which a certain item is contained and the quantity. You can call several functions from this overview. For example, you can delete an item in certain variants, change item quantities, or add new items to particular variants.

Prerequisites

You can only create a BOM group (variant document structure) if the following requirements have been met:

Scope of the Function

You use a variant document structure to represent a number of similar documents. To to this, you add variants to an existing document structure.

You can maintain a BOM group for document structures starting either from the Document Management or from the Bills of Material screen:

Activities

  1. On the Document Management screen, choose Environment ® BOMs ® Bill of material ® Document structure ® Create.

    2. You see the Create Document Structure: Initial Screen.

  2. Enter the key fields of the document for which you want to create a variant document structure.
  3. Enter data to describe the validity of the document structure, if required.

    4. – If you enter a change number, the change master must allow the processing of document structures.
    If the change number identifies an engineering change request, your document structure must be defined as a change object, and the change request must have been approved and converted to an engineering change order.

    – You can only create the document structure with reference to a revision level if a revision level has already been assigned to a processing status of the document.

  4. Choose Create variant of...

    5. You see the Create Variant of... dialog box.

  5. Enter the key fields of the document for whose document structure you want to create the variant.
    If you do not know the data, you can use the matchcode function to find it.
  6. Confirm your entries.

    7. You see the Create Document Structure: Reference screen.

    If there are no items in the reference document structure that are valid on the valid-from date you entered on the initial screen, you see a warning message. In this case, the system displays the Header:Quantities/Long Text screen.

  7. Select the item(s) you want to copy, then choose Copy.

    8. You see the Document Item Overview. The system has copied the header data and the selected items from the reference document structure to the document structure you are creating.

    The Copy function always includes the header of the source document structure.
    If the document structure for which you are creating a variant has no items, or if you have not selected any items, you see a dialog box with a warning message. In the dialog box, you can specify whether you want to copy just the header.

  8. Correct the item data or add new item data, as required. Save your document structure.