Where-Used List for Documents (SAP Library

Where-Used List for Documents

Usage

A where-used list answers the following questions: In which BOMs or document structures is a document used? How many times is it used there? This is something that you need to know in particular if you are using several documents in different places.

To determine the BOMs or document structures in which a document is used, you must explode the BOMs and document structures from bottom to top using the Where-used list function.

Scope of the Function

Only single-level where-used lists are supported for documents. The system finds the BOMs and document structures which contain the document in question either directly (as a document component) or indirectly (as an object allocated to a class component).

You can enter the following selection criteria for the where-used list:

Type of use
Selection
Use in
Selection criteria

Type of Use

In this dataset, you can determine that the system finds the BOMs and document structures which contain the document directly (as a component) or indirectly (as a class item).

Direct Use

You see all the BOMs and document structures which contain the document as a document component.

Indirect Use (Using Class)

You see all the BOMs and document structures which contain the document as an object allocated to a class item.

If you select this option, the system marks all the documents that are allocated to a class item with an indicator in the where-used list.

Selection

You can create a where-used list for different effectivity periods. Using the Valid from and Valid to fields, you can define the period for which the system is to generate the list.

The following table shows the options that you have for defining the effectivity period.

Make entries in these fields...	To define this effectivity period...
Valid-from date from change master record	Change number The date is copied from the change master. You see all the BOM data that is valid on the valid-from date or on an alternative date defined in the change master record.
A particular date	Valid-from date: date as of which the BOM or document structure is to be displayed. Valid-to date: same as valid-from date.
A particular period	Valid-from date: date indicating the beginning of the period Valid-to date: date indicating the end of the period
Maximum effectivity period	Valid-from date: deletion indicator "!" at the beginning of the field. Valid-to date: no entry
Up to and including a particular date	Valid-from date: deletion indicator "!" at the beginning of the field. Valid-to date: date up to which BOM data is to be displayed.
A particular revision level	Revision level revision level that was assigned to a change with reference to a particular change number. The system copies the valid-from date from the change master record.

Use in BOMs

In this dataset, you can select the BOM categories for which you want the system to generate the where-used list:

Document structure
Equipment BOM
Material BOM
Standard BOM
Functional location BOM

Further Selection Criteria for the Where-Used List

To ensure that the where-used list only contains the specific information you need, you can define further selection criteria. You do this on another screen in four datasets:

Define view

Restrict view

Extend view

Format profile

For more information, see the PP Bills of Material Guide (Help ® R/3 Library ® Production Planning ® Bills of Material Guide).

Activities

From the main Document Management screen, choose Environment ® BOMs.

You see the Bills of Material screen.

Choose Reporting ® Where-used list ® Document single-lev.

You see the Document single-level screen.

Enter document key data to identify the document (Document, Document type, Document part, Document version).

Enter data in the Type, Selection, and Use in datasets as required.

This allows you to restrict the where-used list to the BOMs and document structures you require.

Choose Continue.

You see the View screen, where you can define the selection criteria for the where-used list.

Choose Execute.

You see a list of all the BOMs and document structures which contain the document and in which the defined selection criteria are met. The list can include, for example, material BOMs or equipment BOMs. Material BOMs are displayed first, followed by equipment BOMs.
At the top of each list item, you see the identifying data of the document concerned. Then you see the document item data (for example, item number and quantity) from the BOM or document structure where the document is used.