Determining Contents of Document Lists (SAP Library

Determining Contents of Document Lists

Use

You see a document list of all the documents that meet the search criteria you entered. You can choose the information that you want to display about the individual documents for display.

Procedure

You can set up the list in the following ways:

Define Filter

You can restrict the documents reported even further by using a filter that you set with certain document data for the available value range.

Select (Set filters). You see the Define filter criteria dialog box.
Select the fields whose values you want to restrict further (for example, Document type).

If you set a value range of DA* to DW* for the document type before starting a document search you can use the filter to restrict the document type to DRW at a later point.

Choose Copy. The Filter criteria dialog box appears that you can use to enter restrictive values for selected fields.
Confirm your entries. The document list appears that has been updated using the filter criteria.

You can delete filter settings by choosing (Set filter). The dialog box Filter criteria appears as soon as filter settings exist. Choose (Delete selection indicator) or. (Delete selection completely).

Sorting Document Data

You can sort the individual document data that is displayed in a table-like structure.

Choose (Sort in ascending order) or (Sort in descending order). You see the Define sort order dialog box.
Select the fields whose data you want to sort (for example Document type, User) and whether want them sorted in ascending or descending order.
Choose Copy. The document list appears that has been updated using the sort criteria.

You can delete sort settings by choosing (Sort in ascending order) or (Sort in descending order). Select a field in the area Sort fields in the dialog box Define sort order and choose (Cut).

Defining Display Variants

Use display variants which fields in the document list are displayed or hidden.

Choose (Current display variants). You see the Define display variants dialog box.
Select the fields you want to display and set the width of the columns.
Choose Copy. The document list appears that has been updated using field selection.
You can save the display variants as user-related or for general use.

You can replace the current display variant with an existing by choosing (Select display variants). A dialog box appears that displays all general display variants as well as display variant that you have saved as user-specific variants.