Payroll Control Record (SAP Library

Payroll Control Record

Definition

Payroll object that is important for the payroll run, and which contains all the information on a payroll area.

Use

The payroll control record has the following functions:

It locks the personnel numbers, for which payroll should be run, against master data changes that affect the payroll past or present.

It locks the payroll for the period during which payroll-relevant changes are made to the master data for the personnel numbers being processed.

It makes the following information available for the system:

What is the next payroll period for which regular payroll should be run?

Up to what date is retroactive accounting carried out?

What status does the payroll currently have? (for example, Released for Payroll or Check Payroll Results)?

When you carry out a payroll run, the system automatically changes the payroll status in the payroll control record. You can also change the status manually under Payroll ® Tools ® Control Record.

Structure

The control record contains the following information:

Payroll area

Payroll status

Payroll period

Earliest possible retroactive accounting period

Last change made to the control record

When you create the control record in your live system, please note the following: the payroll period that you enter at the start of the live payroll run must be 1 period lower than the period with which you want to perform the live payroll run for the first time.

You want to carry out the first payroll run in period 5 1999. In the payroll control record, you must enter 4 1999 as the period. If you set the payroll control record for the first payroll run to status Released for Payroll, the system increses the period by 1 and payroll is run for period 5 1999.