List of GR/IR Balances

Title

GR/IR list of balances

Purpose

The report compares the GR quantities and values relating to a purchase order with the invoice quantities and values for the same PO.

The report can thus be used to check goods and invoice receipts when the purchasing documents show some discrepancy.

Prerequisites

To display the list, you need authorization to display purchase orders for the purchasing organization responsible for the purchase order (authorization object Purchasing organization in purchase order , activity 03).

Scope of Functions

Authorization check

If the check failed for at least one authorization check because you do not have authorizations, the list output may be incomplete. In this case, the system issues a message and you see the following pushbutton in the application toolbar:
@AH@

You can display an overview of the authorization checks that have been carried out by choosing Goto -> Display authorization checks. The overview is broken down according to the type of message, the authorization object, and the plants checked.

The following messages can occur:

@0A@
The data records were deleted in the output list.

@09@
Some fields in the data records (for example, values) were deleted in the output list.

@08@
The authorization checks were successful; all the data you require is displayed.

Selection

On the initial screen, you can restrict your selection.

You can include final delivery items in the selection, as these may also have balances that are not zero. If you have performance problems with this report (for example SAP Retail), you can remove this indicator.

Output

The report issues a list with the following information grouped by purchasing organization, purchasing group, and vendor:

Purchase order number and purchase order item

Name of the freight vendor. If this column is filled, this line represents the freight goods receipt and invoice receipt for the purchase order line above it.

Quantity received in order unit

Invoice quantity in order unit. This field is displayed in red along with the GR quantity if the invoice quantity is greater than the GR quantity; in the opposite case, these are displayed in green.

Goods receipt value in local currency. The system includes variances due to invoice receipts.

Invoice value in

local currency.

From the output list, you can display the following via the Environment menu:

Purchase order

Purchase order history

Vendor master record

Detail list

To display the data in a different format (non-hierarchical list), choose Goto -> Detail list.

In this non-hierarchical list, you can calculate sub-totals over the number of columns you wish (including several levels), as well as totals over various units.

For the detail list, you can maintain separate display variants and specify them as a default.

You can convert the detail list to an alternative format that provides more functions and is more convenient to use. To do so choose the step Set Up Print Functions for Reporting in Customizing for Inventory Management.

Display further information

If you require more data, you can enhance the current layout or choose another existing layout via Settings -> Layout.

For more information on all the list viewer's functions, refer to the SAP Library under CA - Cross-application Components - General Application Functions -> ABAP List Viewer.