On the Logistics Invoice Verification screen, choose the display variant Invoice reduction.

Carry out the following for each invoice item:

Compare the purchase order quantity proposed by the system with the actual quantity according to the vendor invoice.

• If the quantities match, continue with step 2.
• If the quantities differ, check if you want to accept the different quantity:

• If you want to accept the different quantity, overwrite the purchase order quantity suggested by the system and choose Continue.
• If you do not want to accept the different quantity, select Vendor error: Reduce invoice as the adjustment indicator in the list field. Choose Continue. The fields for Invoice quantity acc. to vendor and Invoice amount acc. to vendor are now ready for input. The system proposes the purchase order data. Enter the invoice quantity from the vendor invoice. Choose Continue. The system calculates the amount it expects for the invoice quantity and displays a message indicating the amount of the invoice reduction. When you acknowledge the message, the system suggests the expected amount for the invoice quantity in the Invoice amount field.

If you did not enter an invoice quantity, compare the amount invoiced according to the vendor invoice with the purchase order amount.

• If the amounts match up, you have now finished verifying this invoice item.
• If the amounts differ, check if you want to accept the different amounts:

• If you want to accept a different amount, overwrite the invoiced amount suggested by the system.
• If you do not want to accept the different amount, select Vendor error: Reduce invoice as the adjustment indicator in the list field. Choose Continue. The fields for the invoice data are now ready for input. The system proposes the purchase order data. Enter the invoice amount from the vendor invoice. A message appears indicating the amount of the invoice reduction.

If you have already entered an invoice quantity, compare the amount invoiced according to the vendor invoice with the purchase order amount.

• If there are no differences, you have now finished verifying this invoice item.
• If there are differences, you can overwrite the suggested purchase order amount. A message appears indicating the amount of the invoice reduction.