You compare the invoice items that the system proposes with the items delivered and presented in the vendor invoice.

You can change the display variant while you are processing the invoice items.

Each invoice item has a field that you can flag. All invoice items in which the quantity expected by the system is not zero are selected by default. Only the selected invoice items are copied to the document when you post the invoice.

• You deselect any invoice items that the system has proposed and selected if they do not appear in your invoice.
• You select any invoice items that are contained in your invoice if they are not selected on the screen.
• If the vendor invoice contains items that are not listed among the invoice items, you have to make a further allocation.

In the Quantity column, the system proposes the quantity to be invoiced. The system calculates the proposed quantity as follows:

• If goods-receipt-based Invoice Verification has been defined in the order item, the system proposes the difference between the quantity delivered and that invoiced so far for each goods receipt.
• If goods-receipt-based Invoice Verification has not been defined in the order item, the system proposes the difference between the total quantity delivered and that invoiced so far.

In the Amount column, the system proposes the product of the quantity proposed and the order price. This amount does not include tax.

In the Posting OK column, you can select items that have already been checked and processed. This function has no effect on updates in Financial Accounting. Use this function to check

• Incoming invoices, if you are often interrupted during processing.
• Mass data
• Incoming invoices where the invoice items are displayed in a different order than in the paper invoice.

You can recognize straightaway which items you have already checked and/or processed. This helps you avoid entering duplicate invoices.

You can delete items that are not selected. Use this function when you are processing mass data, for example, to prevent time-consuming scrolling. If you want to display the items that are not selected again, you have to assign the invoice again. Note that changes that you make up to this point are lost.

You can sort the list in ascending or descending order on a particular column.

You can enter an item number in an invoice document to jump to the line that you want to process.

You can search columns for purchase order numbers or material short texts.