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Set Up
Statistics Updating Facility at Document Item Level
In this section, you specify which statistical
data is to be updated when a PO item is changed. You define the type of
statistical update for each item category. You can analyze the statistical
data in Logistics Controlling.
The statistical information that is to be
recorded, and the rules according to which the data is continually
supplemented following purchase transactions, are specified via the update
group.
The statistical information is stored in the
Purchasing Information System in the form of info structures.
Standard
Settings
The update group SAP is defined in the standard
system.
Recommendation
SAP recommends that you accept the settings
defined in the standard system. In this case, no action is required on your
part.
Activities
If you wish to control the statistics updating
process using your own update groups, you must do the following:
1. Define
update group
a) Choose
Update group
b) Enter a name
and short description for the update group
c) Assign the
update group to the desired application
Note
You can also define
an update group in Customizing for Logistics (General) under
Logistics Information System (LIS) -> Logistics Data Warehouse ->
Updating -> Updating Definition.
2. Assign
update groups to item categories
You can assign the
same update group to one or more item categories.
a) Choose
Item category.
b) Enter the
update group that is to control the statistical updating of purchase order
items.
Note
Delete the function
group if no updating is to be carried out for a certain item
category.
Further
Notes
By making the appropriate settings in
Customizing, you can determine the nature and scope of the statistics updates
yourself.
- Restrict statistics updates
If your statistics
are to cover data on certain purchasing document types only, assign an update
group to these document types. The statistical data is then only updated if a
purchasing document belonging to these document types is created.
You maintain the
update group for each document type in Customizing for Purchasing under
<Document Type> -> Define Document
Types.
- Define time-spots and periods for statistics
updates
You can define the
periods for which the statistical data is updated. If you choose daily
updating, for example, the data for each day is stored in an info structure.
In the case of monthly updating, the data for a whole month is consolidated in
an info structure. If you wish to evaluate or analyze the data for certain
days, the data must generally be updated on a daily basis.
You can also specify
when the statistical data is updated following a purchase transaction. You
have the following update options:
- Synchronous updating
- The statistics are updated immediately the purchasing document is saved
(e.g. when a purchase order is created).
- Asynchronous
updating - The statistics are updated at a later point in time.
(This option is not available in Vendor Evaluation.)
- No updating - The
statistics are not updated.
You maintain the
time-spots (timing) and time periods for statistics updates in Customizing for
Logistics (General) under Logistics Information System (LIS) ->
Logistics Data Warehouse -> Updating -> Updating Control -> Activate
Update .
1. Choose
Purchasing.
2. Make the
settings for info structures via the menu options Edit ->
Parameters.