In this section, you set up the release (approval) procedure for purchase requisitions.
You can elect to use either the procedure without classification or the one that is linked to the classification system.
Procedure without classification (Release procedure 1)
This release procedure is only available for requisitions.
The aim of this correction and approval procedure is to check the data on the material, quantities, and delivery dates for correctness and to ensure that the right account assignment and source of supply have been specified.
This procedure provides for the approval of the individual items of a requisition, as a precondition for the subsequent issue of RFQs or purchase orders.
Procedure with classification (Release procedure 2)
This procedure works in conjunction with classification. It provides you with the option of specifying considerably more requirements than just "value", "material group", "account assignment", and "plant". As a result, you have more flexibility in setting up the release procedure.
The aim of this release procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual control principle. The person responsible processes the relevant document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
This procedure provides for the release
(approval) not only of requisitions (i.e. internal purchasing documents), but
also of the external purchasing documents RFQ, purchase order, contract,
scheduling agreement and service entry sheet.
Note that in contrast to purchase requisitions, the other purchasing documents
can only be released in their entirety : item-by-item (or
partial) release is only available for requisitions.