This order stores information on the 1 to 1 link between a recipient and a document. The system generates this order automatically. The order is identified by an internal number. The system groups together several part orders into one initial order when the document distribution is started.

Since you can use different distribution types to send documents to several recipients in one initial order, the system needs special data for each individual distribution process. This data is saved in part orders.

The following data, for example, is stored in a part order:

• Recipient Data

• Recipient type (for example, SAPoffice distribution list) and recipient ID
• Recipient language and number of copies

• Communication Data

• Distribution type (if required, entry of a communication address, for example printer)

• Data on the Distribution Process

• Medium for the document distribution
• Type of copy
• Initial order ID, distribution order ID, package ID
• Internal status for the processing status
• Time and person involved in creating and changing the part order
• Time and person involved in output and receipt confirmation

When a distribution order is initiated, several documents can be allocated to several recipients using the different distribution types. The data for each individual distribution process of a document to a recipient is saved in a part order. The system checks whether each individual part order can be executed. The distribution order can be executed even if some of the part orders are erroneous.

The distribution process that follows for the individual part orders depends on how the distribution was started.

• In a synchronous distribution, all the part orders are grouped together to form a distribution package in which documents of the same distribution type are sent to a recipient. The distribution is controlled by SAP Business Workflow (WS 20000137 Process distribution order package).
• In the following processing situations, the system creates individual part orders that are not allocated to any distribution order package:

• Distribution started automatically by an event from SAP Business Workflow.

• Asynchronous distribution (Immediate distribution indicator is not set).