If integration of Position Management (PA-PM) to Funds Management (FI-FM) is activated, the following special cases can occur when posting to Accounting.

If a wage type is assigned to an expenditure type that was not directly financed or was not financed using a position in Position Management in the period in question, there are no entries for this expenditure type and WPBP period in the Financing (FUND) table. In this case, the system attempts to determine a substitute account assignment by determining the default account assignment of the integration of Funds Management/Position Management from Funds Management. You define the substitute account assignment for each FM area and fiscal year in Payroll Customizing, under Reporting for Posting Payroll Results to Accounting ® Special Scenarios ® Integration of HR Funds and Position Management ® Define Posting Collector.

The system determines the substitute account assignment for wage types that are assigned to an expenditure type, that were not directly financed or were financed using a position in Position Management in the relevant period, in the following way:

1. The system first of all attempts to derive the substitute account assignment from the basic pay financing. If basic pay is financed in the relevant period (that means, there is financing with the Basic pay indicator for this period in the Financing (FUND) table in the payroll results), a substitute account assignment is derived from the Funds Management account assignment for this financing. The system derives the substitute account assignment using the Customizing settings from posting to Accounting named above. The non-financed expense is posted with this substitute account assignment. If basic pay is financed proportionally, the wage type amount with the non-financed expenditure type is distributed proportionally to the substitute account assignments determined in this way.
2. If basic pay is also not financed, the system determines the default account assignment without financed basic pay as the substitute account assignment in a second step, which you have stored in Customizing for posting to Accounting as described above. The account assignment objects stored in this position are used to post the wage type.

When using a substitute account assignment, the funds commitment is not used up when posting. Only an actual posting takes place.

If the system is not able to determine a substitute account assignment or if incorrect account assignment objects are stored (for example, funds whose financing purpose has come to an end), the posting document contains an error message. The posting document has the status Documents incorrect.

When posting a retroactive accounting run the amounts on the Funds Management account assignments are reversed that were previously posted to. This also applies if the substitute account assignment is posted to because of an incorrect financing. A prerequisite for this is, however, that you have not changed Customizing for the substitute account assignment in the meantime.

If the system posted to the substitute account assignment of the FM area in the previous month because of a lack of basic pay financing and the person was subsequently financed in Position Management, when posting retroactive accounting runs in the subsequent month, the previous month's amount is reversed on the substitute account assignment and the (possibly changed) amount is posted to the Funds Management account assignment of the financing now stored in Position Management. In this case, the prerequisite that you have not, in the meantime, changed Customizing for the substitute account assignment, also applies.

If the system can no longer post to the fund of the Funds Management account assignment to be used because it’s financial purpose has expired (for example, in the case of a retroactive accounting run), the system deletes the fund from the relevant document line of the posting document (a fund is not given for the posting). This does not apply if the fund originates from the default account assignment that you have stored in Customizing for posting to Accounting as described above. The system documents deletion of the fund from the document line in the posting document.

If, when posting, the system determines that the funds commitment to be used up in Funds Management is indicated as being completed (this can particularly occur in the case of retroactive accounting runs for the last fiscal year), this funds commitment number is deleted from the relevant document line of the posting document. This only causes the actual posting to be made in Funds Management, without using up a funds commitment in the process. The system documents deletion of the funds commitment number from the document line in the posting document.