Progress Value Determination and Display of Exception Messages (SAP Library

Progress Value Determination and Display of Exception Messages

Use

The difference between the desired and actual progress of an order is shown in the order progress report. The following functions are used for this:

The ability to recognize deviations is based on progress value determination. You must activate progress value determination for production orders in Customizing (see Prerequisites - Progress Value Determination). The progress values for all elements, except production orders, are determined dynamically by the System while the report is being structured.
In the order progress report, a number of deviations (for example, schedule deviations) are regarded as exceptions (see Features - Exceptions).
It is possible that not every exception is to be displayed as an exception message in the order progress report. Therefore, you can define in Customizing from when (size of deviation) an exception leads to the display of exception messages (for example, length of the schedule delay).
The progress or delay of each procurement element is displayed individually. As well as date deviations, quantity deviations are also examined. If, for instance, a production order can be finished on or before the planned date, but the confirmed yield is smaller than the planned yield, this constitutes an exception.

Prerequisites

Progress Value Determination

The following prerequisites must be met if progress values are to be determined for production orders:

Creation of requests

The Progress values indicator must be set in the order-type–dependent parameters (Customizing for Shop Floor Control by choosing Master data ® Order ® Define order-type dependent parameters). A request is then created for every change in an order that affects progress. Such changes are:

Changing the quantity in the order header
Final confirmations of operations
Canceling confirmations

Processing the requests

The progress values are determined by processing the requests. In this case only the last operations that were finally confirmed are taken into account. You can process requests in the following ways:

Program PPORPCRE determines the progress values based on the requests. You can schedule this program to run as a background job.
You can also manually trigger progress value determination based on requests, by choosing List® Functions ® Update progress values in the order progress report.

Displaying Exception Messages

Exceptions do not necessarily lead to exception messages being displayed. For this to happen, the following prerequisites have to be met:

The variations, which have been determined, have to be larger than the value entered in the overall profile:

Difference in operation quantity (percentage, positive/negative variation)
Actual delay (time)
Expected delay (time)

The fields that represent the exceptions must be selected in the profile for displayed fields:

Target quantity, Receipt/requirement, Quantity variation (displayed by symbol)
Expected delay + unit, actual delay + unit (displayed by and symbols)

Features

Displaying Exception Messages

Exception messages warn you that the procurement situation for certain elements can lead to problems (either due to dates or quantities). The variations between planned and actual values that cause exceptions for elements are represented in the report by the following icons:

actual delay too long

expected delay too long

Deficit quantity too large

Exception exists for the element

Missing Part

Elements assigned to an order

Exceptions

The following exceptions are examined in the order progress report:

Production order dates

If the planned finish date of an operation cannot be kept, a yellow traffic light appears.

If the basic finish date of an order cannot be kept, a red traffic light appears. If there are floats in an order, a delay in an operation does not necessarily lead to a delay in the basic finish date of the order.

This is illustrated in the graphic below.

The second graphic is an example of an actual delay leading to an expected delay in the order.

Production order quantity

To keep track of the order quantity, the difference between the planned yield and the yield of the last operation that has been confirmed is calculated. If this difference, expressed as a percentage of the overall quantity, is larger than the value entered in the overall profile, a bell appears.

Planned order

If the basic start date of a planned order is in the past, a yellow traffic light appears.

If the basic finish date of a planned order is in the past, a red traffic light appears.

Purchase requisition

If the release date of a purchase requisition is in the past, a yellow traffic light appears.

If the desired delivery date of a purchase requisition is in the past, a red traffic light appears.

Purchase order

If the latest confirmed date of a delivery schedule is after the desired delivery date, a yellow traffic light appears.

If the desired delivery date is in the past, a red traffic light appears.