You can set deletion flags and indicators not only online, but also for areas that meet the same selection criteria.

For each selection area, you have the following options:

• Set deletion flag only
• Set deletion indicator only
• Set deletion flag and deletion indicator simultaneously

However, the system can only set the status when the deletion criteria described in Checks are met.

For performance reasons, we recommend that you use the initial run either to set the deletion flag or to set the deletion indicator.

1. Choose Tools ® Administration ® Administration ® Archiving.

You reach the initial screen for archive management.

2. Enter the name of the object ( PM_ORDER for orders) and choose Continue .

The system displays the available activities belonging to the object.

3. Choose Initial run.

You reach the initial archive management screen where you can schedule a background job for the program.

4. Use a report variant. If no variants are available, choose Maintain to maintain the required variant.



You can only use a variant in one job. As long as a job with this variant exists, this variant cannot be used in another job - even if it has already run successfully.

If you want to create a new variant, enter a name for the variant and choose Maintain.

You reach the variant maintenance screen for archiving orders. The variant contains the selection criteria used to select the orders.

5. Maintain the selection criteria and choose Continue. Enter attributes for the variant.

You can also maintain the following attributes in the section Activities:

– Setting a deletion flag

Select Set deletion flag.

– Setting a deletion indicator

Select Set deletion indicator.

– Set deletion flag and deletion indicator simultaneously

Select Set deletion flag and Set deletion indicator. Save your variant.

6. Define the start date.
7. Define the spool parameters.
8. Choose Edit ® Generate job.

Maintenance of the Start Date and Spool Parameters