Displaying and Printing Messages 

Use

You can print out message records for agency documents, so that you can send them to your business partner in the form of a letter, for example.

There are two ways of printing out messages:

You can also display the printout on the screen.

Prerequisites

Message control records (NAST records) must exist for the agency documents for which you want to print out messages. Print output is selected as the transmission medium and Send with application own transaction is selected as the time.

The NAST records for agency documents are automatically created when (for example) the document is released. For this, the necessary settings must be maintained in Customizing, and condition records must be created. For further information see:

Functional Prerequisites for Message Determination

Creating Condition Records for Message Determination

Procedure

Printing From a List (Mass Processing)

  1. Choose Agency Business and in the menu of the document category for which you want to create messages, choose Messages ® List.

This takes you to the screen for mass selection of NAST records for agency documents of this category.

You can restrict the selection by entering parameters such as:
  1. Choose Execute.

The system displays a list of all NAST records that have not been processed (if the default setting for the processing mode is "First processing").
  1. From the list, choose one or more NAST records or documents for which you want to print messages.
  1. Choose Process to print out the message.

Printing From the Document

  1. Choose Agency Business, the relevant agency document category, and then Display.
  2. Enter the number of the agency document and choose Execute.

    3. You go to a screen on which the agency document is displayed.

  3. Choose Extras ® Messages ® Print header or item

    4. You go to a list that displays the NAST records created for the document.

    If the agency document is a list, you can create messages at header and item level.

  4. Select one NAST record from the list.
  5. Choose Print.

If you want to display the printout on the screen, choose View or Print preview.