Releasing Blocked Documents 

Use

In Agency Business Customizing for the billing document type, you can set a posting block for various agency documents. In doing this, you define that documents are not transferred to Financial Accounting until you release them all together at a later date. If the posting block is not set, documents are automatically transferred to Financial Accounting as soon as they are saved.

You can set a posting block for the following billing document types (document categories):

You can select documents for release according to certain criteria such as document number, invoicing party, posting date, and so on.

This procedure describes how you carry out a mass release of blocked documents to Financial Accounting.

You can also release documents individually. To do this, choose Release to Accounting in change mode for the agency document concerned.

Prerequisites

A posting block must be set for the relevant billing document types in Customizing for Agency Business.

Procedure

  1. Choose Agency Business, select the relevant agency document category (vendor billing document, single settlement request etc.) from the menu, and then choose Blocked Documents.
  2. Enter the criteria to be used for document selection.
  3. Enter a run name. If the program is terminated, the program run is saved under this name.
  4. Choose Execute.

    5. Once the program run has ended, a dialog box containing a success message is displayed.

  5. Confirm this message.

You go to a dialog box for the mass release of agency documents to Accounting. This dialog box contains a list of released agency documents.

By double-clicking on the document number, you can display the agency document. This now has status C (accounting document is created).

Results

The accounting documents are transferred to Financial Accounting for further processing (such as a payment run).