Editing of External Processing Data (SAP Library

Editing of External Processing Data

Use

You can use external processing to have individual process steps, that is operations or phases, carried out by a different company.

In the master recipe, you enter the basic data you need for awarding and processing external processing contracts in the phase or secondary resource. When you create a process order, the system uses this data to automatically create a purchase requisition for the corresponding process step.

Prerequisites

You have installed the application component Purchasing (MM-PUR).

The relevant purchasing master data have been created in this component (see the SAP Library MM- Purchasing, Master Records from the Purchasing View).

Features

You visually reproduce an externally processed step as follows:

As an externally processed phase if the required activity is entirely performed by the vendor
As an externally processed secondary resource if at the same time capacities are committed in your plant

In a process, an inspection is to be carried out by an external laboratory after operation 2000 is completed. You take a sample and give it to the external lab. The material stays in vessel V1 (also used to carry out operation 2000) until the inspection has been completed.

To visually reproduce the external inspection in your recipe, you add phase 2099 at the end of operation 2000. Vessel V1 is the primary resource and is committed for the entire phase duration. You enter the service to be carried out by the lab by creating a secondary resource for this phase.

Specifications in the Master Recipe

You use the control key to determine that a phase or secondary resource is processed externally. You also determine in the control key whether externally processed phases are scheduled on the basis of their standard values or the planned delivery time (see Phase Scheduling).

To schedule a phase on the basis of its standard values, you must assign a primary resource with an appropriate standard value key to the superior operation.

In addition, you enter the following phase and secondary resource data that is required for the purchase requisition.

Whether the work is to be done in subcontracting, that is, whether you are going to supply the vendor with components

In subcontracting phases, the assigned material components are automatically provided in the purchase order.
You can, however, remove individual components from the list of components to be provided. To do so, set the Material provision indicator correspondingly in the BOM item.

In subcontracting secondary resources, you must enter the material components to be provided to the vendor in the purchase order yourself.

Data on the vendor

If known, you can enter the purchasing info record of a particular vendor with the responsible purchasing organization. You require a purchasing info record that does not have a material master record and is intended for procurement types Normal or Subcontracting.
The vendor name and all relevant data are then copied from the purchasing info record.

Otherwise, you enter the sort string, material group, and the planned delivery time.
Purchasing will then use this data to pick a vendor when the purchase order is created.

The cost element

You need this information to settle externally processed phases and secondary resources that have been marked as relevant for costing in their control keys.

Ordering During Order Processing

When you create a process order, the external processing data of the phases and secondary resources is copied to the order. You can still change this data in the process order.

When you save the order, the system automatically creates a purchase requisition for the externally processed phases and secondary resources. This is then processed in purchasing.

For more information, see External Processing.

Activities

You enter the control key when you edit phases or secondary resources on the overview screen.

Editing Operations/Phases on the Operation Overview

Assigning Secondary Resources to Operations/Phases

You enter the remaining external processing data on the detail screens for phases and secondary resources on the General data tab page.

You can access the detail data from the operation or secondary resource overview by double-clicking the corresponding phase or secondary resource.