Copying Documents from the List Display 

Use

You can use the product structure to select documents of a product to send to one or several recipients when processing a recipient list.

Prerequisites

You are processing a recipient list.

See:

Procedure

  1. Select in the Recipient List Basic data screen the icon (Product structure).

    2. The Product Structure Browser screen appears. Initial Screen.

  2. Choose Settings and select List display.
  3. You can also edit the filter .
  4. Choose Continue and enter the data for the initial object.
  5. Start the product structure explosion by choosing Continue.
  6. The Product structure screen appears. < Validity date >.

This screen is divided into two:

This part shows the product structure for the initial object.

The system lists all of the object types that can be related to this initial object. You find under the object type Document all documents that have already been assigned a recipient list or can have a recipient list assigned to them.

An additional icon indicates the documents as follows:

Icon

Description


(Object already copied)

The document is already assigned to the recipient list that you are currently processing.


(Copy object)

You can copy the document into the recipient list you are currently processing.

Click on the Copy icon to copy the document.

 

This section refers to the recipient list that you are currently processing.

Documents in the current processing situation that you select for copying into the area of the product structure are copied by the system into this area and marked them for copying.
  1. Choose (Copy objects).

Result

The system copies your selected documents to the recipient list.