Processing an Original Application File in a Secure Storage Area (SAP Library - Original Application File of a Document Info Record)

Processing an Original Application File in a Secure Storage Area

Use

Original files that have already been saved in to a secure storage area must sometimes be reprocessed during the processing life cycle of the document info record. You can process the files directly from the document info record.

Features

If the original application file you want to change is stored in a secure storage area (SAP database, archive, or vault), you have two options for changing the file:

Creating a New Version

Changing an Existing Version

The status check is performed as for Processing an Original Application File (that has not been stored in a secure area).

Creating a New Version

This means that you retain the old version (for example, 00) that refers to the checked-in original application file and create a new version (for example, 01) directly from the processing function for the old one.

Create a new version (Document ® New Version) . The data of the existing version (for example, 00) – and the stored original files – are copied to be used as a source document (template) for processing.

In the new version (for example, 01), the original application file is still in the secure storage area, as in the source document (for example, 00).

Edit the original application file in the new version (for example, 01). The system automatically creates a copy of the original in secure storage.

A dialog box appears where you enter the destination for the copy (data carrier, path, and file name).

The system copies the data carrier, path, and file you enter in the dialog box to the storage data fields in the document info record.

The system starts the program that the original can be processed with for the data carrier type of the frontend computer and the application data in the document info record.

Creating New Content Version Processing Existing Versions

If you use this procedure, you keep only the one version. The system makes a copy of the original in secure storage and you can access it and process it in your local work area.

The procedure is as follows:

Choose Extras ® File 1 ® Change to process the original file. The system automatically creates a copy of the original in secure storage.

A dialog box appears where you enter the destination for the copy (data carrier, path, and file name).

As a default value, you see the path in which the file was stored before being checked into the secure storage area.

You want to...	Activity
Accept the default value	Choose Continue.
Enter a different storage location	Enter the new data (data carrier, path, and file name) in the dialog box. The system automatically takes this path as the storage location of the original application file for the version you are currently processing. The data on the secure storage area is overwritten. To check the new storage location, choose Storage data.

From the status log, you can display the old processing status that the original application file had when it was in the secure storage area (SAP database, archive, or vault). However, you can only use this function if you have set a status for which the Indicator: audit function is chosen when checking the original application file into the secure storage area. This indicator ensures that checked-in original application files are stored automatically when the status is set.

See also: Status Management.

The system starts the program that the original can be processed with for the data carrier type of the frontend computer and the application data in the document info record.