Travel Expenses (SAP Library

Travel Expenses

Separate Posting (Recommended Procedure)

If you reimburse employees’ travel expenses using Payroll, this results in value-added-tax postings. For this reason, you should post the following procedures separately:

Posting of travel expense to payables for employees. This procedure is performed within the Travel Management component. For more information, see Transfer to Accountingand Transfer to HR Payroll.

Reimbursement of the amounts to be paid via Payroll and then the value-added tax free posting of payables for employees to wages and salaries to be paid using the Posting to Accounting component.

This procedure has the advantage that it allows a real-time posting of travel expenses and this posting is not linked to the posting of the payroll results.

Combined Posting (Non-Recommended Procedure)

It is technically possible to set up the relevant wage types in such a way that the travel expenses relevant to value-added-tax are not posted using Travel expenses reporting, but are posted using the Posting to Accounting component. The value-added-tax indicator that is transferred from Travel expenses reporting to Payroll is taken into consideration when posting the payroll results to Accounting, so that the value-added tax is calculated and posted.

Bear in mind that we do not recommend this procedure and cannot guarantee that the calculation and posting of the value-added-tax always corresponds to the legal recommendations.

See also:

Posting Value-Added Tax