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Maintain
General Analyses
In this step, you define the display of general
analyses of purchasing documents.
Note:
If you have copied your data on list displays
from one client to another, you must generate this data in the new client. For
this purpose, choose the menu options Environment ->
Generate.
General
procedure:
You can make the following settings for the
display of general analyses:
- Create new display variant
For each display
group you define display variants.
Different display
groups are defined for the purchasing documents (e.g. display of purchasing
documents for a vendor or display of PO items for a material). The display
group is determined by the SAP system on the basis of the selection criteria
entered (e.g. vendor number and purchasing organization). You CANNOT change
the display group via Customizing.
With a display
variant, you determine which fields are to be included in a list display on
the screen.
Each display variant
has its own information content.
For example, one display variant may contain the PO quantity, while another
contains the scheduled quantity.
You can call up the
various display variants from the list display.
- Change existing display variants.
To change the
display variant for a display group, among other things you can:
- Change the field sequence
- Delete fields from the display
- Change the scope of selection
- Create or change totals variants
In a list of
purchasing documents, you can produce totals according to a variety of
criteria. The criteria constitute a totals variant in each case.
As default value,
one display variant and one totals variant are assigned to a display group.
These variants are displayed when the list is first called up during a
session.
- Determine scope of selection
- Choose fields for the additional display,
search, sorting and totalling in a list.
To make the individual settings, proceed as
follows:
- Create new display
variant
To define a new
display variant, you must specify the following:
Define the scope of
selection via the access type.
You can limit the
scope of selection for each display variant for performance
reasons.
With increasing
scope of selection, you increase the information content - but also the
accessing and selection times.
You should therefore
decide which information content, and therefore which scope of selection you
require for the different display variants.
If additional
information is to be taken into account in the display, you must mark
it.
Choose the fields
for the display variant in exactly the order in which they are to be displayed
on the screen. As an input aid, a list of fields is available for selection
purposes.
- Define the column headings.
- Define the print layout and display. For this
purpose, you must specify the output format and the output position of the
individual fields for the display format.
Choose one or more
totals variants for a display variant.
The fields of the selected totals variants must be included as prerequisite in
the line structure of the display variant.
To obtain further
information for the display of a list, you can call up and display additional
fields.
Also choose the
fields for the free search, sorting and totalling in the list.
If necessary, define
additional fields for each display variant by choosing the desired fields from
the list.
- Change existing display
variant
To change a display
variant, select it and make the changes on the relevant detail screens.
- Create or change totals
variants
To create a totals
variant, you must specify the following:
- Enter an alphanumeric key (which can have up
to three characters) and a description.
- Enter three totals fields in the totalling
sequence.
A list of fields is
available as an input aid. You can choose the totals fields from this
list.
For an existing
totals variant, you can change the order of the totals fields or choose other
totals fields.
To change the
assignments included in the SAP Standard System, you must specify new default
values.
To change the
default values, you must choose menu option "Master modus on" and then choose
menu option "Default values".
- Determine scope of
selection
To change the scope
of selection of an existing display variant, you must choose menu option
"Master modus on" and then the menu option "Default values". Enter the scope
of selection in the relevant column.
You can choose the
fields you want to use for free search, sorting and totalling in the list
display as follows:
- For each application area
A list of fields is
available as an input aid.
Actions
1. Check to
what extent you can adopt the settings included in the Standard SAP
System.
2. Define the
display variants.
For orders, the
following display groups have been defined:
- Purchasing documents per vendor
- Items per material and vendor
- Items per purchasing group
3. Define the
totals variants.
In an analysis of
purchasing documents, you can total (summate) the net value and the order
quantity according to various criteria (e.g. by purchasing organization). You
determine the choice of these criteria in the totals variant.
4. Check the
default values.
5. Define the
fields for additional display and the search, sorting, and totalling in a
list.
Notes on
transport
Note that the entries are not transported
automatically. Using the transport function, you must have the changes
included in a transport request.