Changes After the Start of the Release Procedure (SAP Library

Changes After the Start of the Release Procedure

The following cases can arise when a purchase requisition or external purchasing document for which the release procedure has already started is changed:

Case 1: Insignificant change that does not necessitate a different release strategy.

Case 2: Relevant change that does not necessitate a different release strategy.

Case 3: Relevant change that necessitates a different release strategy

In each case, the system issues a message to the user after the change has been made.

Case 1

Instead of 10 tons of Steel 1 at a total price of $100, only 8 tons are needed, at a total price of $80.
This subsequent change to the document is possible.
The release procedure continues uninterrupted.

Case 2

A user has the authorization for purchase orders valued between $1,000 and $120,000. Release strategy FS is assigned in this case.

The user has ordered 10 cameras at a price of $1000 each. The release procedure has already started and the release indicator 01 (free for issue of RFQ) has been set.

The settings made in Customizing for Purchasing for release indicator 01 are such that the system will issue a warning message if the original PO value is exceeded by more than 50%.

The user then changes the PO to 100 cameras, causing the PO value to increase by more than 50%. The system reassigns release strategy FS and issues the warning message. The user has the following options:

Correct the PO, so that the percentage is not exceeded. The release procedure then continues.
No correction to PO. The system then cancels the previous releases and the release procedure starts all over again from the beginning.

Case 3

An electron beam welding machine assigned to project A is to be subsequently reassigned to cost center 3. Again, it is not possible to simply go ahead and make this change. The system will issue an error message. Either the change must be cancelled, or the release strategy redetermined and the approval procedure restarted.