Deleting and Archiving Orders (SAP Library

Deleting and Archiving Orders

Use

With this function, the system deletes orders from the database and writes them to archive fields of an external storage medium. This reduces the load on the system, thereby improving system performance.

Features

If you set the deletion flag in an order for the project, the system continues to show the following data from the order in the higher-level WBS element:

Planned costs, if the order is appended

Actual costs

Actual payments

Recording the order data in the higher-level WBS element ensures that the overall value for your project does not change.

If you undo the deletion flag in an order, the system removes the order data from the higher-level WBS element and the data appears in the order again.

Deleting and archiving orders has the following effects in the information system:

Commercial Reports

The commercial reports do not show the deleted order. However, the order data continues to appears in the higher-level WBS element.

The commerical reports do show the archived order and the order data if you:

Set the Archive Data indicator in the database profile
Set the Data from the Archive indicator in the initial screen for the report and enter the appropriate archive number

Structure Overview

The structure overview shows the deleted order. However, the costs for the order are not displayed in the order itself, but in the higher-level WBS element.

This only happens if make the following settings in Project System customizing:

Choose Project System ® Information System ® Technical Project Reports ® Define Profiles for Calling Overviews.

The system displays the Enter Profile dialog box.

Set the Structure Overview indicator and choose Execute.

This brings you to the screen for changing settings in the overviews.

Select your profile and choose .

The profile processing screen appears.

Set the deleted objects indicator and save your settings by choosing .

The structure overview shows the archived order and the order data if you:

Set the Archive Data indicator in the database profile

Set the Data from the Archive indicator in the initial screen for the report and enter the appropriate archive number

Line Item Reports

The system shows the data for a deleted order in the totals records in the higher-level WBS element. If you delete an order, the line items for it are lost. As a results, the line item report does not show the order data in the higher-level WBS element.

For more information on deleting and archiving internal orders, see Archiving