Absence Valuation (SAP Library

Absence Valuation

Use

You use this component to valuate employees’ absences (unpaid leave, paid leave, illness, and so on) in Payroll.

Features

Absences recorded for an employee in the Absences infotype (2001) can be valuated in Payroll according to a variety of criteria.

An employee takes leave. He or she should receive a vacation allowance.
An employee is ill for a long period of time. There may be certain country-specific criteria that affect the way in which the absence is valuated.
A employee has taken unpaid leave. His or her pay must be reduced accordingly.

You can define absence valuation rules in Customizing to meet your various requirements. Absence types and subtypes in the Absences infotype (2001) are grouped according to the methods of absence valuation you want to use.

The following procedures for valuating absences are included in the standard system. You can either use one of these procedures, or a combination of more than one:

"As if" principle

An absence is valuated as if the employee had worked.

Formation of counting classes for factoring and cost accounting

Absences lead to a reduction in pay. For more information, see Factoring.

The costs incurred by the enterprise due to periods of paid incapacity to work should be determined.

Valuation of absences using averages or constants

An absence is valuated according to the average number of hours or days worked, or as a constant using a fixed amount. For more information, see Valuation Using Valuation Bases and Valuating in Accordance with the Principle of Averages.

Individual calculation

Special processing is triggered for certain absences. Specific information from the employee’s master data, for example, is taken into account in special processing.

The Absences section of the Implementation Guide (IMG) contains detailed information on setting up the system and on the various methods of absence valuation.

Off-cycle payroll runs

In some countries, you can also valuate absences in an off-cycle run. This allows you to effect an advance payment for the duration of the absence. If you implement off-cycle payroll in your country and enterprise, the valuation of absences is dependent on whether it takes place in one of the following payroll runs:

In a regular run
In an off-cycle run
In a regular payroll run after a previous off-cycle valuation

For more information on off-cycle accounting, see Off-Cycle Activities.