Processing Physical Inventory in SAP Retail Store (SAP Library

Processing Physical Inventory in SAP Retail Store

Use

You use this function to enter the results of a physical inventory count and edit physical inventory differences by correcting wrong counts and posting the actual differences.

Procedure

Select the articles that you want to process or choose entry of data from handheld terminals.

On the initial screen, you can restrict the articles by using the following criteria:

Physical inventory number

The system only displays articles marked for a particular physical inventory.

Physical inventory document

The system only displays articles belonging to a particular document number.

Planned count date

The system only displays articles that have to be counted by a certain date.

You can restrict the selection even further by choosing a particular status:

Counted only

The system only displays articles already counted. This selection makes sense if you want to check the count quantities.

Not counted only

The system only displays articles that have not been counted. This selection makes sense if your physical inventory processing was interrupted you are now continuing where you left off. It also used in executing the Set zero count function at the end of a physical inventory.

Only active with differences

The system only displays the articles in the physical inventory that have a difference as a result of a target/actual comparison. This selection is important when you process physical inventory differences.

Choose one of the following functions:

Enter count

Process differences

Enter PDC count

Enter the count date.

The system automatically suggests the current date. If you want to enter results of counts from previous days, you have to change this to the date on which the stocks were entered.

Enter the posting date.

The system automatically suggests the current date. If you want to post differences for a previous period, you have to enter the date here for which you want to post the differences.

The left-hand side of the screen contains an overview of the documents, based on the selection you made on the initial screen. Depending on the processing status, the system displays documents with a count status or difference status as follows:

Open

Partial

Completely

Select a document number or PDC entry by double-clicking.

Once you have selected a document number, the document and the items are displayed in the right-hand section of the screen.

If you want to enter a count from a handheld terminal, enter the path containing the file and enter the description of the physical inventory.

On the right-hand side of the screen, enter your data for the individual items and post this.

The system offers you the following functions:

If you choose Items, the system displays all the items of the selected document.
If you click on the item number, the system displays the details screen.
If you choose Header, the system displays the general information for the physical inventory document.
If you choose Print, the system creates a hard copy for checking or processing purposes.
If you choose Zero count, the system sets all items that have not been counted to zero.
If you choose Cancel error processing, the system cancels all entries for items that have not yet been posted.

If you do this, items that contain errors retain their old status and must be processed again at a later date.

If you choose Post differences, the system posts the differences for the items displayed.
If you choose Save data or Change count, the system saves the data you entered.

Results

Once the difference for all physical inventory documents are posted, the physical inventory is closed. The stock data in Inventory Management is up to date, and the values in Accounting are updated.