Processing Store Orders in SAP Retail Store (SAP Library

Processing Store Orders in SAP Retail Store

Use

You use this function to enter store orders online for your store based on the applicable assortment list. You can also use this process to load data entered using a handheld terminal, process it if necessary, and transfer it to the head office.

The screen for the store order is divided into three parts.

In the header, you can enter data that relates to the whole store order. This includes the vendor, delivery date, and a freely definable order ID.

The bottom left-hand side of the screen contains the navigation window. Here, you select the data that you want to work with. This can be an assortment, part of an assortment, data from a handheld terminal, or your current order list.

On the right-hand side of the screen, you carry out requirements planning. The articles matching your selection are displayed here. In addition, you define (or confirm) the articles that are to be ordered, and the order quantities.

Procedure

In the Vendor field, enter a vendor or distribution center from which you want to order the merchandise, or choose Vendor is determined by the system if you want the system to determine the vendor.

Depending on the vendor selection, the system restricts the assortment available to you. If you select a new vendor, a dialog box informs you that the order list must be recompiled as a result of this selection.

In the Delivery field, enter a fixed delivery date or arrange for delivery as soon as possible.

The system suggests the following day as the delivery date. If you change the delivery date, you can also have the system compile a new order list for this new delivery date. A dialog box informs you of this option. In this way, you can carry out requirements planning for merchandise that cannot be ordered until a later date.

(Optional) Enter a freely definable order ID for the store order.

The order ID makes it easier to find your store orders again at a later date, such as at goods receipt.

In the navigation window, select the article group that you want to process. You can process assortments, part of an assortment, data from handheld terminals, or the current order list.

Display and process assortments:

In the navigation window, the system displays all assortments that you can procure from the vendor entered. If you chose automatic selection of the vendor, the system displays all the listed assortments for processing. Depending on the settings in the SAP system, your assortments are subdivided according to departments, merchandise categories, layout modules, or vendor sub-ranges. If you select an assortment or a grouping (such as a merchandise category), the system displays all articles belonging to this on the right-hand side of the screen.

Enter and process data from a handheld terminal:

If you select the PDC data in the navigation window, the system displays all data entered from handheld terminals on the right-hand side of the screen. You can use a pushbutton in the right-hand window to select a new PDC file, and use the Process PDC file to adopt the data from this file. Requirements planning for the imported data is then carried out in the same way as for articles from assortments.

Display and process order list:

The order list contains all articles entered so far. You can process the order list in the same way as assortments or PDC data. If you choose Add article, the system displays fields for entering individual articles. As a result, you can enter individual articles to the order list independently of entry via an assortment list or data entered for a handheld terminal.

Carry out requirements planning for the displayed articles. To do this, on the right-hand side of the screen, enter the required quantity for the articles in the relevant field.

If it is possible to create a purchase order, the quantity field is ready for input. If a default exists for the article order quantity, this value is displayed in the quantity field. The system automatically transfers all quantities to the order list. If there is more than one article placement (article exists in several layout area, for example), the system automatically uses the same entered quantity for all article placements. This enables you to see whether you have already carried out requirements planning for an article elsewhere.

Choose Post order list.

If you do not want to generate follow-on documents such as purchase orders in the SAP system, choose Only change suggested qtys.

If you do not have the necessary authorization, you may not be able to select this indicator.

The system transfers the requirements planning data to the head office. In the current order list, the system then displays the items that were successfully posted, and the items for which errors occurred.

If the system posted all items successfully, you can carry out new requirements planning by choosing New order list.

If an error occurred during posting for at least one item, you can process these incorrect items again by selecting the relevant button. For example, you can change the vendor for these articles without having to recompile the order list.

If you cannot correct the error by changing the vendor or quantity, your requirements planning is not posted. In this case, contact your head office.

Results

Depending on your settings, the central SAP system creates a purchase order, a delivery, etc.

You can display information on the purchase orders using the function Store order follow-on documents.

In the store, the next step is the shipping notification, and, when goods are delivered, the goods receipt.

Follow-on documents are updated and old documents are deleted.