Data Transfer to Human Resources (HR) 

Purpose

Time sheet data can be transferred to HR as attendances, absences, or wage types. The data is transferred using a data transfer report.

Once data records due for transfer to HR have been approved, they can be transferred automatically without you having to start the transfer report manually. In this way, there is as little time as possible between entering and validating time sheet data and transferring it to HR. This is particularly important for attendance and absence records, to ensure HR always has the latest time data.

If you use the time sheet to enter only HR data, we recommend you run the report every night. If there are several application servers available for HR, you should schedule the report for different ranges of personnel numbers for each application server. This optimizes system performance.

If you transfer the data to several target components, it is better to distribute the data, by using a different server for each target component for example.

For more information, see:

Immediate Transfer to HR

Prerequisites

You do not have to make any special Customizing settings in HR to transfer data. We recommend, however, that you check the settings for the attendance and absence types you use, to ensure they can meet the new demands placed on time recording.

Process flow

  1. You must release or, if you integrate the approval procedure, approve the data.
  2. The system writes the data to the interface tables PTEX2000 (infotypes 2001 and 2002) and PTEX2010 (infotype 2010). You must have entered the attendance or absence type, or wage type:
    3.

    Field Name

    Data Element

    Short Description

    Required Components

    AWART

    AWART

    Attendance or absence type

    Attendances (2002) and Absences (2001) infotypes

    Time Management and Personnel Management (HR Master Data)

    LGART

    LGART

    Wage type

    EE Remuneration Info (2010) infotype

    Payroll and Personnel Management (HR Master Data)

    For more information, see:

    Attendances/Absences and Employee Remuneration Information

  3. You can transfer the data from the interface table to HR using the data transfer report RPTEXTPT (Transfer External -> Human Resources).
  4. The report generates infotype records for the Attendances (2002), Absences (2001), or EE Remuneration Info (2010) infotypes from the data.
  5. If errors occur during transfer, the report generates an error pool Background mode.
  6. You process the records containing errors in the Time Sheet and restart the report.

If you choose Repeat transfer in the Fore or Error mode, you can correct the data in HR. Note that this means the data entered in the time sheet no longer corresponds to the data in Human Resources.

If the data has been transferred to other target components, it may be better to correct the data in the Time Sheet, depending on which data you want to correct.

For more information, see the documentation for this report.

Result

You have transferred time sheet data to HR.