Data Transfer to Materials Management (MM-SRV) 

Purpose

Time sheet data can be transferred to Materials Management (MM-SRV) for service entry.

Prerequisites

Time sheet data can be successfully transferred only if the purchase order does not have an outline.

You must be assigned authorization for the Maintain Service Entry Sheet transaction (ML81).

Process flow

  1. You must release or, if you integrate the approval procedure, approve the data.
  2. The system writes the data to the CATSMM interface table. You must have made an entry in the following fields:
    3.

    Field Name

    Data Element

    Short Description

    		  

    SEBELN

    SEBELN

    Sending purchase order

    or

    SEBELP

    SEBELP

    Sending purchase order item

    or

    LSTNR

    LSTNR

    Service number

    		  

    If you specify a maintenance order or a network in addition to the account assignment, a confirmation is generated in Plant Maintenance/Customer Service or Project System, as well as the service entry sheet .

    The confirmations do not contain any data on actual times because this has already been posted to Controlling (CO) via Materials Management (MM-SRV).

    For more information, see:

    Service Entry with Reference to an Operation

  3. You transfer data with the above account assignment to Materials Management (MM-SRV) using the Transfer -> External Services transaction (CATM).
  4. The system displays a log. You can use the log to determine whether all data records were posted.
  5. If there are records with errors, an error pool is generated, which also details the causes of the errors. Depending on the cause of the error, you can either make the necessary corrections in the service entry sheet or in the time sheet, and then repeat the data transfer.
  6. Time sheet data that has been posted must also be approved in service entry.

If you cancel a time sheet record, you must make sure that the sum of the service entry values you transfer is positive for each account assignment.

The following entries would result in an error:

PERS. NO.

PO NO.

PO ITEM

Service

Cost center

Hours

Cancellation

3

451

1

XX

45

2

  

3

451

1

XX

45

3

X

 

When making your settings in Customizing, you should ensure that account assignment category X (all auxiliary account assignments) is set as an optional entry field on the purchasing document screen. The G/L account is an exception.

Result

You have transferred data from the time sheet to Materials Management (MM-SRV) for service entry.